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Job description
Position Overview
Position Summary:
Under general supervision, perform a variety of office administrative and clerical functions for the department(s) on a regular basis.
Requirements
Duties and Responsibilities:
Perform routine Administrative Assistant duties such as word processing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
Enter data, compile and create reports, prepare letters, and general correspondence using Microsoft 365 software.
Monitor the nursing and EMGT databases to confirm student information is current.
Perform duties necessary to support the nursing scholarship program.
Monitor departmental budget(s) and perform routine record keeping duties
Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required.
Provide prospective student information and recruitment activities for the nursing and EMGT programs
Order, stock, and distribute office supplies
Organize and process student applications for admission into the BSN or MSN program
May oversee the functional activities of student employees
Support nursing and EMGT program staff and faculty in processing documents and following procedures relating to travel, purchase card transactions, leave, and other associated program activities
Assist the Program Directors with workflow tasks
Provide data and support to the Health and Human Services Chair as needed
Regular and predictable attendance is required
Perform other duties as assigned
Minimum Job Requirements:
High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified are required.
Knowledge, Skills, and Abilities:
Ability to perform routine and moderately complex clerical tasks rapidly and accurately
Skill in the use of standard office equipment
Ability to understand and convey procedures and regulations established
Ability to maintain confidentiality of records and information
Ability to maintain web page content
Skilled in use of Microsoft Office software (Word, Excel, PowerPoint, OneNote, Outlook)
Ability to maintain an effective working relationship with others
Ability to communicate effectively, both orally and in writing
Ability to maintain confidentiality of records and information based on FERPA and ENMU policies and guidelines
Working Conditions
Physical Demand and Working Conditions:
Work is performed during normal work hours in an office setting but may require some evening or weekend hours.
Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Essential Functions: (As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, physical demands, and working conditions. This is not necessarily an all-inclusive listing.)
Additional Information
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.
Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at . New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at , , or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent . For any other inquiries, please contact Human Resources at or .
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.