Offer & Onboarding Specialist - Investment Banking

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Specialist Recruitment Administrator is responsible for managing the post-offer and onboarding process for new hires, ensuring a smooth and compliant journey from offer acceptance through to start date. Working closely with recruiters, hiring managers, candidates, background screening providers, legal and compliance teams, the role coordinates pre-employment checks, employment eligibility requirements, visa and work permit processes, relocation support, and onboarding activities.

Acting as a key point of contact for stakeholders, the successful candidate will ensure all documentation, approvals, systems access, training schedules and onboarding requirements are completed accurately and on time, delivering an excellent candidate experience while maintaining compliance with internal and client processes.

Key Accountabilities

Managing account specific administration activities for the following scope of services: CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, candidate care, offer management, onboarding, invoice admin, updating applicant tracking system, identity & address verification and pre-employment screening

Managing other various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation

Completing reports and trackers accurately and to deadlines

Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors and other account stakeholders

Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes providing first line support for managing and resolving escalations

Reviewing processes to identify areas of improvement

Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Co-ordinators

Skills & Requirements

Effective English business communication skills, written and oral, plus any client specific languages as required

Working knowledge of Microsoft packages; Outlook, Word, Excel

Makes time to connect with colleagues and clients/stakeholders to develop constructive working relationships

Considers whether requirements are realistic and in scope before making commitments

Always acts with integrity and transparency, even when things aren’t going as planned

Gains a clear understanding of client/stakeholder needs and explains how they can meet those requirements to build credibility

Identifies key stakeholders and where they have differing or conflicting expectations

Communicates with colleagues and clients/stakeholders appropriately and professionally, projecting confidence and expertise

Uses varied methods of communication to suit the circumstances

Provides timely input or feedback to colleagues and stakeholders with clarity

Shows interest when others are speaking, demonstrating, understanding and asking questions to clarify if required

Communicates ideas and information, highlighting key information in an appropriate format

Sets and delivers individual objectives that are clearly aligned to team success

Fully utilises the tools and resources available to them

Plans work and manages own priorities

Works with focus and pace to get tasks done on time, whilst ensuring quality of output is maintained

Responds to obstacles or challenges with ease, flexing

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

Growth and development focused on your strengths

A team that values being Passionate, Bold, and Authentic

Supportive communities such as our Employee Resource Groups (ERGs)

Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you

We are committed to pay transparency and fairness. For this role, the initial expected remuneration is USD $50,000 - $66,500 , plus applicable benefits (Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus)

This range is specific to the advertised locations and may not be applicable to other locations.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via make a member of our Talent Acquisition team aware at any time.

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Worksite address

dallas, TX, 75215, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.