About this opportunity
Ultimate Staffing lists this Office Administrator opportunity in minneapolis, Minnesota. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office Administrator
Downtown Minneapolis, MN | Direct Hire | Full-Time | $55,000-$65,000 + Bonus
Are you an organized, polished, and proactive administrative professional who thrives in a fast-paced business environment? We are seeking an
Office Administrator
to become the central hub of our office operations, supporting executive leadership, coordinating events, managing administrative functions, and assisting with accounting processes.
This is an outstanding opportunity to join a stable, growth-oriented professional services organization where you'll gain exposure to executive leadership, finance operations, event planning, client relations, and business administration.
What You'll Do
Office Administration & Executive Support
Serve as the first point of contact for clients, vendors, and visitors
Manage front desk operations, reception, and incoming phone calls
Coordinate office operations, facilities management, mail distribution, office supplies, catering, and vendor services
Maintain conference rooms, kitchen supplies, office equipment, and workplace organization
Coordinate building access, parking arrangements, and office logistics
Provide executive administrative support to senior leadership
Assist with calendar management, travel coordination, special projects, and ad hoc requests
Event Planning & Meeting Coordination
Coordinate business meetings, conferences, corporate events, and travel arrangements
Manage event registration, venue logistics, catering, schedules, and attendee communications
Prepare meeting agendas, presentations, packets, and supporting materials
Coordinate weekly leadership and company meetings
Support business development and marketing initiatives
Assist with email campaigns, CRM updates, appointment scheduling, tracking, and follow-up activities
Accounting & Finance Support
(Training provided)
Process Accounts Payable invoices and data entry
Enter invoices into accounting and general ledger systems
Reconcile corporate credit card statements and expenses
Process executive expense reports through expense management software
Maintain records, spreadsheets, reporting logs, and financial documentation
Ensure accuracy, organization, and timely completion of accounting transactions
Qualifications
Required
1-5 years of experience in:
Office Administration
Administrative Assistant
Executive Assistant
Office Coordinator
Receptionist
Front Desk Administration
Business Support
Clerical Support
Operations Support
Strong customer service and professional communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and deadlines
High degree of professionalism and discretion
Strong problem-solving and critical-thinking abilities
Self-starter who takes initiative and works independently
Proficiency in Microsoft Office Suite
Preferred
Experience with:
CRM software
Salesforce
DealCloud
Concur
Sage
Accounts Payable
Expense Reporting
Event Coordination
Executive Support
Travel Planning
Project Coordination
Meeting Planning
Financial Administration
Data Entry
Schedule
Monday-Friday
8:00 AM - 5:00 PM
Flexible start time available (8:30 AM - 5:30 PM)
Primarily onsite in Minneapolis
Summer work-from-home Fridays available
Company-provided parking included
Compensation & Benefits
$55,000-$65,000 annual salary
Performance-based annual bonus (typically 10-15%)
Comprehensive benefits package
Professional development opportunities
Long-term career growth
Exposure to executive leadership and business operations
Collaborative, team-oriented culture
Stable organization with strong tenure and employee retention
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Worksite address
minneapolis, MN, 55401, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.