This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Office Administrator / Operations CoordinatorExpress Employment Professionals is recruiting for a growing local construction and trades company seeking a reliable, organized, and detail-oriented Office Administrator / Operations Coordinator to support daily operations in a fast-paced office and shop environment.This position is ideal for someone who takes initiative, stays organized, solves problems proactively, and follows through on responsibilities without constant supervision. The right candidate enjoys creating order, supporting operations, communicating effectively, and helping a growing business run efficiently.When applying, please add the word "purple" to the final application question regarding additional information you'd like to share.Key ResponsibilitiesAnswer incoming calls and provide professional customer serviceManage company email inboxes and route communications appropriatelySchedule estimates, appointments, and internal meetingsCoordinate with customers, vendors, subcontractors, and field personnelAssist with inventory management and material orderingTrack inventory levels and anticipate upcoming operational needsMonitor material requirements for upcoming and pending projectsMaintain customer, vendor, and company recordsOrganize, scan, and manage digital and physical filing systemsProcess incoming and outgoing correspondence, including mail and emailEnter invoices, receipts, and project-related information into company systemsSupport billing, documentation, and administrative processesCreate and maintain Standard Operating Procedures (SOPs)Assist with marketing and social media activitiesMaintain cleanliness and organization of office and common areasProvide administrative support to office, sales, and field operationsSupport company goals, values, and overall operational successQualifications2+ years of administrative, office support, or operations experience preferredStrong organizational skills and attention to detailStrong data entry and computer skillsProficiency with Microsoft Office and/or Google WorkspaceExperience managing email systems and digital filing systemsExcellent written and verbal communication skillsAbility to multitask and prioritize effectivelyAbility to work independently with minimal supervisionDependable, punctual, and accountableExperience in construction, manufacturing, trades, or service industries is a plusWhat Success Looks LikeTasks are completed accurately and on timeInventory needs are identified before shortages occurSchedules are organized and communicated clearlyCustomer communications are handled professionallyOffice systems remain organized and efficientTeam members can rely on you to follow through on commitmentsWhat We OfferOpportunity to join a growing and stable local companyCollaborative team environmentVariety in day-to-day responsibilitiesOpportunity to make a meaningful impact on company operationsCompetitive compensation based on experience
Worksite address
grants pass, OR, 97526, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.