About this opportunity
Ooma lists this Office Administrator (Part-Time Temporary) opportunity in boca raton, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office Administrator (Part-Time Temporary)Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.Ooma is seeking a responsible Office Coordinator to join the team to help support the Florida- Boca Raton office.What You'll Do:Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timelyRenew annual business licenseWork with building property management regarding maintenance and anything related to ensuring the building is safe for employeesFinance & Accounting: Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner. Generate purchase orders in Netsuite. Approve Invoices in Stream.Track company credit card receiptsRecruiting Support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidatesPrep New Hire on-boarding: Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered.New Hires: Greet new hire, secure room for New Hire Orientation and give a tour of the office on their first dayEvents and Meetings: Ensure guests planning to visit have a workstation and accommodations are set up. Set up meeting room for All Hands, team meetings, and company events, both on and offsite.Special projects: Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assignedAll other duties as assignedExperience We're Looking For:1+ years of experience in a receptionist/office management role requiredMust demonstrate the ability to "wear many hats" and jump in when neededProficient in MS Office (Word, Excel, Powerpoint)Excellent organizational skills and follow-upExcellent communication skills, both verbal and written. Comfortable in using on-line meeting platforms such as zoom and MS Teams.Must be dependable and able to work independentlyPleasant demeanor and able to work with many levels of employees*Hourly rate is $18-20/hour, depending on experience.**This is an onsite role: 20 hours/week, Monday – Friday, 9:30- 2pm PT (with flexibility to go to 4pm PT)The base salary range for candidates within the United States is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).United States Pay Range$18 - $20 USD
Worksite address
boca raton, FL, 33431, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.