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Job description
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Chief Operation Officer @JBA International. Working with Business Owners, CEOs, CHROs nationally and internationally to transform the workplace and…
We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.
Key Responsibilities:
Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
Draft, send, and organize emails for business and personal correspondence
Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
Help manage calendars, appointments, and reminders for work and personal commitments
Assist with organizing files, receipts, and documentation (physical and digital)
Support ongoing business projects with basic research, follow-ups, or task tracking
Help with scheduling vendors, service providers, or contractors as needed
Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
Maintain clear communication and ensure follow-through on tasks and priorities
Oversee general office operations, including supply inventory and workspace organization
Answer phones, greet visitors (if in-person), and handle inquiries
Maintain digital and physical filing systems and ensure confidentiality of records
Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
Provide administrative support to various departments, including document preparation and project coordination
Ensure compliance with company procedures and administrative best practices
Qualifications:
Prior administrative or assistant experience preferred but not required
Excellent written, verbal communication and organizational skills
Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
Ability to manage multiple tasks and prioritize independently
Discretion and trustworthiness are essential
Valid driver's license and reliable transportation
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Accounting/Auditing, and General Business
Industries
Business Consulting and Services
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Inferred from the description for this job
Vision insurance
Medical insurance
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Worksite address
pasadena, CA, 91122, US
Who can apply
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