About this opportunity
Horizontal Talent lists this Office Administrator opportunity in seattle, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Join a dynamic workplace operations team in a part-time Office Administrator role supporting a fast-paced Seattle office. This position is ideal for a highly organized, service-minded professional who enjoys creating a smooth, welcoming environment and keeping day-to-day operations running efficiently.
Responsibilities
Oversee daily office operations by performing regular walkthroughs and helping maintain a clean, safe, and organized workspace
Manage office, kitchen, and facilities supplies, including inventory tracking, ordering, and restocking
Serve as a point of contact for facilities and IT issues, submitting tickets and following up through resolution
Coordinate with building management and vendors for maintenance, repairs, cleaning, and other on-site needs
Receive, sort, and distribute mail and deliveries
Support cross-functional partners such as IT, HR, Facilities, and food program teams with on-site needs
Help plan and execute office events, team gatherings, holiday celebrations, and employee engagement activities
Assist with daily meals, snacks, beverages, and other workplace experience programs
Maintain office documentation, wiki content, and site-specific internal pages
Track office expenses, support budget management, and handle ad hoc administrative requests
Support local onboarding and orientation for new team members
Assist with space planning and prepare for future headcount needs
Help coordinate logistics and technology for meetings and broadcasts
Skills
2 to 5+ years of experience in office administration, workplace operations, or a related role
Strong organizational skills with the ability to manage multiple priorities independently
Excellent communication skills, both written and verbal
Experience working with vendors, facilities partners, and internal stakeholders
Ability to provide a high level of employee-facing support with attention to detail
Comfort working in a fast-paced environment and adapting to changing needs
Proficiency with Google Workspace
Preferred Skills
Experience supporting office operations in a high-growth technology environment
Background in event coordination or workplace engagement initiatives
Familiarity with facilities processes, ticketing systems, or office budgeting
Experience supporting onboarding, internal communications, or workplace documentation
Proactive, solutions-oriented mindset with a collaborative approach
Horizontal is committed to fostering an inclusive and welcoming environment where every team member feels valued and respected. We encourage applicants from all backgrounds and experiences to apply, and we believe diverse perspectives help create stronger teams and better outcomes.
By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.
Please apply through this online posting or by visiting our Job Board at Applications will be accepted for 4 weeks. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team. The pay range for this role is $23 - $53 per hour based on qualifications and experience.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.