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Job description
Office Administrative AssistantInternational e-commerce company located in Seattle, WA is looking for a full-time office administrative assistant for our office. We're looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team. Some specific things you'll work on:Oversee reception desk and lobby: shipping and receiving; visitor management; welcomes and directs employees and guest.Assist logistics such as escorting vendors, daily catering, mail distribution, office/team event.Maintain filing system, both electronic and physical (filling & scanning).Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.Assist in space management: move, seat assignment, furniture reconfiguration.Assist in sending maintenance schedule communication emails.Prepare communications such as monthly newsletters, office events.Support in onboarding and offboarding Coordinate with the Onboarding Team for upcoming new hires.Prepare desks for new hires and remove personal belongings for any terminations.Set up New Hire Monday Breakfast.Office inventory management: kitchen, stationery, janitorial, first aid Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.Re-stock and organize all office supplies.Support in various ad hoc tasks: preventive maintenance inspections, answers telephones and direct calls to appropriate staff of takes messages; responds to administrative inquires and questions.Basic Qualifications:Fluent in EnglishQuick learnerProduct stocking experience and food handling experienceHigh School GraduateExperience in Microsoft 365 applications – preferredEEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."
Worksite address
seattle, WA, 98101, US
Who can apply
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