About this opportunity
Weiss Ratings lists this Office Assistant opportunity in palm beach gardens, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Title: Office Assistant
Location: On-Site
Company: Weiss Ratings, LLC
About Weiss Ratings
Weiss Ratings is the nation's leading independent provider of ratings and analysis on stocks, ETFs, mutual funds, banks, credit unions, insurance companies, and digital assets. Our mission is to empower consumers, professionals, and institutions with high-quality, unbiased advisory information to help them invest smarter and safer. Recognized by the U.S. Government Accountability Office (GAO) and The Wall Street Journal for the accuracy and performance of our ratings, we are committed to delivering trusted financial intelligence.
The Opportunity
We are seeking a dependable and detail-oriented Office Assistant to provide part-time, as-needed support across office operations. This hybrid role plays an important part in ensuring smooth day-to-day administrative and operational functions, including document management, mail handling, equipment coordination, and general on-site support. The ideal candidate is flexible, organized, and comfortable working with modern technology in a dynamic environment.
Key Responsibilities
Document & Records Management:
Support legacy projects by gathering, scanning, organizing, and filing documents in PDF and digital formats
Assist with records storage organization and maintenance
Office & On-Site Support:
Provide on-site office support as needed, including local errands
Retrieve, process, sort, and distribute incoming and outgoing mail
Equipment Coordination:
Partner with internal stakeholders to support laptop distribution for new employees
Manage laptop and equipment returns for departing employees
Technology Support:
Provide light on-site technical support, depending on skill level
Other Duties:
Perform additional administrative and operational tasks as assigned
Qualifications
High school diploma or equivalent required;
college coursework or degree a plus
Comfortable using computers, modern workplace applications, and web-based tools
Prior experience in an office, administrative, or support role is a plus
Strong organizational skills with attention to detail
Ability to work independently and manage changing priorities
Preferred Qualifications:
Some experience using AI tools to improve productivity, organization, research, or administrative workflows is preferred
Strong communication skills and a customer-service mindset
Technical Skills
Working knowledge of Microsoft Office tools, including Outlook, Teams, Word, and basic Excel functions, as well as the ability to learn new systems quickly
General comfort with technology and ability to learn new systems quickly
Work Arrangement
Full-time schedule, Monday through Friday, during standard business hours
Fully on-site role with regular presence required at the Weiss Ratings office
Why Join Weiss Ratings?
Be part of a company known for independence, accuracy, and trust
Work in a collaborative, entrepreneurial environment
Gain exposure to a variety of operational and administrative functions
Full-time opportunity to support meaningful work and contribute to important operational functions
EEO Statement:
Weiss Ratings prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by applicable law.
Worksite address
palm beach gardens, FL, 33418, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.