About this opportunity
County of Inyo lists this Office Clerk I-III opportunity in el cajon, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
OFFICE CLERK POSITIONSUnder general supervision, to perform a variety of routine to moderately difficult office support activities, which may include recordkeeping, computation and processing payments, forms processing, report preparation, mail distribution, typing, word processing, reception, and filing; and to function as a positive and cooperative team member.Distinguishing characteristics:Office Clerk I: This is the entry level class of the County's office support series. Initially under close supervision, incumbents learn and perform a variety of office support and general clerical duties requiring knowledge of departmental and county procedures.Office Clerk II: This is the fully qualified, journey level class of this series, competent to perform a variety of office support and clerical duties. Incumbents in this job class must be fully qualified to perform assigned duties under general supervision. An Office Clerk II is expected to perform assigned duties with only occasional instructions or assistance. Positions assigned in this job classification work independently according to established policies as well as legal requirements and guidelines.Office Clerk III: This is the fully qualified and advanced journey level class in this series. Incumbents in this job class must be fully qualified to perform assigned duties without direct supervision. Positions in this classification are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Specific duties, including the amount of public contact, typing, word processing, use of an online computer system, adherence to applicable rules, processes, policies, and regulations and direct support for functions of the unit will vary with the organizational unit to which assigned.Level of responsibility and scope:Office Clerk I: Receives immediate supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from higher level clerical personnel.Office Clerk II: Is the fully qualified, journey level class in this series. Incumbents are expected to perform the full range of duties under general assistance with only occasional instructions or assistance. Office Clerk II receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from higher level clerical personnel.Office Clerk III: Is the specialized and advanced journey level class in this series. Incumbents may provide lead supervision to assigned staff and/or train other staff members in specialized programmatic/operational accounting methods and techniques.Examples of duties:Performs a variety of support duties related to the assigned work unit to assist staff in less complex administrative and operational support activitiesWord processes/types correspondence, reports, forms and specialized records and/or documents from drafts, notes, dictated tapes, or brief instructionsProofreads and checks typed and other materials for accuracy, completeness, compliance with departmental/work unit policies, and correct English usage including grammar, punctuation, and spellingEnters and retrieves data from an online computer system, prepares established reports and print-outs following established guidelinesGathers information from individuals or reference sources to complete and process various routine forms, records, documents, and applicationsTracks data and timelines and follows up as necessary to obtain additional informationMaintains records and processes forms, such as time records, purchase requisitions and orders, and others specific to the organizational unitAssists in performing a variety of routine bookkeeping/accounting support functionsPosts and transcribes data, verifies numbers and calculations, counts and deposits monies, prepares and updates a variety of reports, which may require the use of routine mathematical calculationsEstablishes and maintains office files, recordkeeping systems, and databaseResearches and compiles information from these resources and systemsActs as receptionist and receives and screens visitors and telephone calls, takes messages, and schedules appointments as requestedProvides factual information regarding County and/or assigned department, division, and work unit activities and functionsRefers more difficult inquiries to appropriate resources as necessaryCollects fees; issues receipts, permits, and other documentsPerforms necessary calculations for recording and/or reporting activitiesExamines, records, and indexes vital records, reviews marriage license applications and prepares marriage certificatesConducts searches of vital records and recorded documentsExamines documents for recordability and records documentsReviews computer-produced reports to verify accuracy and makes necessary corrections as assignedMaintains and updates standing inventories of office supplies and materialsMay complete purchase orders/requests based on established standards and approved standing ordersReceives approved supplies and materials, logs, and distributes to appropriate partiesPhotographs and fingerprints individuals for documentation or background checksCompletes necessary paperwork to initiate appropriate processes according to established policies and standard operating proceduresOpens and distributes mail, processes outgoing mail, and orders office supplies and printed formsPerforms related duties as assignedQualifications and special requirements:Employment standards:Office Clerk I: A high school graduate or equivalent and six months clerical experience in an office environment.Office Clerk II: A high school graduate or equivalent and one year clerical experience in an office setting.Office Clerk III: A high school graduate or equivalent and three years of increasingly responsible clerical experience in an office setting, including experience in financial recordkeeping.Bi-lingual candidate preferredKnowledge of:Organization, procedures and operating details of an officeStandard and accepted English usage, spelling, grammar, and punctuationPrinciples of customer service and reception techniquesBasic office methods and equipment including filing and computer systemsBasic mathematical calculationsBasic computer software and keyboardingAbility to:Utilize a personal computer and office equipment at a level necessary for successful job performanceSchedule appointments and register participants in training programsTake notes and prepare meeting summariesOrganize tasks and determine priorities in order to meet assigned deadlinesInterpret, explain and apply operating policies, rules, and procedures of an assigned functionIntermittently review documents related to department operationsObserve and identify problems related to dutiesUnderstand, interpret and explain department policies and procedures to the public and staffLearn the organization, procedures and operating details of the County department and/or work unit to which assignedPerform routine clerical work including maintenance of appropriate records and preparation of general reportsVerify and check files and dataUnderstand and carry out both oral and written directionsPerform routine mathematical calculations to include addition, subtraction, multiplication, and divisionLearn to use a personal computer and office equipment necessary for successful job performanceWork with various cultural and ethnic groups in a tactful and effective mannerWord process/type accurately at a speed necessary for successful job performanceMeet the physical requirements necessary to perform required duties in a safe and effective manner for self and othersEstablish and maintain effective working relationships with those contacted in the performance of required dutiesPhysical:Sitting for extended periods of time dailyStanding and walking short distancesMinimal twisting, bending, stooping, and lifting in the performance of assigned dutiesNormal manual dexterity and eye-hand coordination requiredRepeated hand-wrist movement requiredCorrected vision to normal rangeNormal hearing and talking is required for verbal communicationsAbility to use a variety of office equipment and machines as referencedGood memory and recall is necessary for the accurate and timely transfer of data/informationOn a continuous basis, sit at desk and/or stand at counter for long periods of timeIntermittently twist and reach office equipment
Worksite address
el cajon, CA, 92020, US
Who can apply
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