About this opportunity
olive recruiting lists this Office Coordinator / Executive Assistant opportunity in cape canaveral, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office Coordinator / Executive AssistantOlive seeking a highly organized, dependable, and proactive Office Coordinator / Executive Assistant for our client in Cape Canaveral, FL to provide executive-level administrative support while coordinating the day-to-day needs of the office. This role will serve as a key point of communication between leadership, employees, customers, vendors, and operational teams, helping ensure schedules, documentation, office activities, and business priorities remain organized and on track.ResponsibilitiesProvide administrative and organizational support to company executives and leadership.Manage calendars, appointments, meetings, conference calls, and scheduling.Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.Prepare correspondence, reports, spreadsheets, presentations, and other business documents.Coordinate meetings, prepare materials, take notes, and track follow-up items and deadlines.Manage daily office operations, including incoming calls, visitors, mail, supplies, equipment, and facility needs.Serve as a point of contact for employees, customers, vendors, and other business partners.Maintain organized electronic and physical records, files, and company documentation.Assist with expense reports, receipts, purchase documentation, invoices, and general administrative recordkeeping.Support operations, dispatch, sales, accounting, and project teams with administrative needs.Assist with organizing customer, vendor, project, equipment, and transportation documentation.Coordinate information and communication between office personnel, leadership, and field/operations teams.Support employee onboarding, paperwork, scheduling, and internal coordination.Coordinate company meetings, employee events, customer visits, and other business activities.Track deadlines, commitments, approvals, and action items to ensure timely completion.Handle confidential company, employee, customer, and financial information with professionalism and discretion.Assist leadership with special projects and additional administrative responsibilities as needed.Qualifications3+ years of experience in office administration, executive assistance, office management, or a related position preferred.Previous experience directly supporting executives or senior leadership strongly preferred.Experience in heavy haul, transportation, trucking, logistics, construction, industrial services, or project-based operations is a plus.Strong organizational, prioritization, and time-management skills.Ability to manage multiple responsibilities and changing priorities in a fast-paced environment.Excellent written and verbal communication skills.Professional and confident when interacting with executives, employees, customers, and vendors.Strong attention to detail with excellent follow-through.Proactive, resourceful, and capable of working independently with minimal supervision.Ability to anticipate needs, identify priorities, and take initiative.High level of professionalism, discretion, and confidentiality.Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.Ability to quickly learn company systems, processes, and operational procedures.
Worksite address
cape canaveral, FL, 32920, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.