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Office Coordinator-Keyboarding-Spanish SpeakingWe continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call for further information and to request or discuss an accommodation.Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.Date: Sep 16, 2026 Location: Schaumburg, IL, US, 60196 Job Requisition ID: 58000 Opening Date: 09/16/2026 Closing Date: 09/30/2026 Agency: Department of Transportation Class Title: Office Coordinator Skill Option: Keyboarding Bilingual Option: Spanish Salary: Anticipated Starting Salary: $4,272 Monthly; Full Range: $4,272- $5,641 Monthly Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate will perform technical secretarial, office support functions relating to the Bridge operation, inspection and maintenance duties assigned to the section, provides clerical support to section staff. This position responds to numerous telephone inquiries in English and Spanish. Essential Functions Performs duties including composing and typing correspondence for the Bridge section and the Operations sections. Prints, sorts, and files all bridge section correspondence; both physical copies and electronic copies. Utilizes various computer programs including I-Roads, Illinois Highway Information System (IHIS), Structure Information Management System (SIMS), etc. to look up bridge information like structure numbers, lengths, and other physical characteristics to reply to various enquiries, or for entry into reports. Receives all Bridge section mail and distributes to appropriate section personnel, prioritizing for the Section Chief that mail which requires immediate attention and handling routine matters with great independence. Prepares reports and spreadsheets for various programs including Contract Maintenance, Bridge Paint Program, Multi-Year Program (MYP) additions, etc. Serves as the back up to the bureau receptionist and primary receptionist for Spanish speakers. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. Requires ability to keyboard accurately at 30 WPM. Requires ability to speak, read, and write Spanish at a colloquial level.Preferred Qualifications Prefers computer skills which include word processing and spreadsheets. Prefers ability to compose and edit letters and reports for proper grammar, and clarity, as well as ensuring all work is done in accordance with IDOT standards. Prefers database skills are needed to successfully query data and enter the data into reports. Prefers extensive knowledge of office practices, procedures, and programs. Prefers ability to communicate fluently in spoken Spanish using professional and formal language.Conditions of Employment Successful completion of a background screening.About the Agency The Illinois Department of Transportation is seeking to hire an Office Coordinator. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resourcesWork Hours: 8:00 AM - 4:30 PM Monday - Friday Work Location: 201 Center Ct, Schaumburg, Illinois, 60196 Work Office: Office of Highways and Intermodal Project Implementation, Region 1 /District 1 /Bureau of Maintenance Agency Contact: Posting Group: Office & Administrative Support; Transportation
Worksite address
schaumburg, IL, 60196, US
Who can apply
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