About this opportunity
Suno lists this Office Coordinator (NYC) opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office CoordinatorWe're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. This person will report into the current Office Manager. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality.The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.What You'll DoAdministrative Management:Process and maintain NDAs, waivers, and contractsServe as onsite coordinator for guests and candidatesHandle incoming/outgoing package shipmentsScan and distribute incoming mail to appropriate teamsManage digital and physical filing systemsServe as primary point of contact for vendors and service providersEstablish and negotiate partnerships with local hotels and vendorsSupport visiting executives and special projectsOffice Operations & Facilities:Oversee office maintenance and promptly address facility issuesMaintain daily office cleanliness and organizationManage security system including badges and camera monitoringManage onsite music studio, support partnerships team in hosting artistsProvide plant care and maintenance throughout the officeMonitor and stock food/beverage suppliesCoordinate daily lunch program including setup, service, and cleanupMaintain office supply inventoryProcess incoming and outgoing mail/packagesManage guest and visitor access, including registration with building securityOversee AV systems setup and troubleshootingCoordinate device procurement and inventoryTeam Experience:Plan and execute team events and activitiesCreate a welcoming environment for employees and visitorsSupport office culture initiativesSupport the talent acquisition team through onsite coordinationSupport new hire onboardingWhat You'll Need1-2 years of experience in office management or facilities coordinationStrong organizational and multitasking abilitiesExcellent interpersonal and communication skillsExperience managing vendor relationshipsProficiency with office management software and digital toolsProblem-solving mindset with ability to work independentlyDetail-oriented approach with a proactive attitudeComfort with dynamic environments and changing prioritiesA love of music is a huge plusAdditional Notes:Applicants must be eligible to work in the US.This is an in person role working at our NYC officePerks & BenefitsCompany Equity Package401(k) with 3% Employer Match & Roth 401(k)Medical, Dental, & Vision Insurance (PPO w/ HSA & FSA options)11 Paid Holidays + Unlimited PTO & Sick Time16 Weeks of Paid Parental LeaveCreative Education StipendGenerous Commuter AllowanceIn-Office Lunch (5 days per week)Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
Worksite address
new york, NY, 10286, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.