About this opportunity
Arax Advisory Partners lists this Office Manager / Administrative Lead opportunity in cleveland, Ohio. Review the employer’s description below for duties, qualifications and application requirements.
Job description
OFFICE MANAGER / ADMINISTRATIVE LEAD - REPORTS TO CHIEF EXECUTIVE OFFICER
Administrative:
* Oversee the day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment.
* Phone/Door coverage, Greet Visitors, Receive Deliveries -½ day (shared with Admin #2)
* Serve as Liaison between office suite and building management office regarding maintenance, access, repairs and general facilities matters.
* Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise.
* Order Supplies -Kitchen/copy room/general office/IT components
* Coordinate Conference Room Schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions.
* Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources.
* Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions.
* Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership.
* Manage CEO Calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments
* Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives
* Prepare and submit monthly office AMEX card expense reports in Sage
* Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department
* Manage company vendor portals/apps - Zoom/Jump AI/FedEx/adobe/constant contact/scribe etc.
Marketing:
* Coordinate marketing activities, including publication communications for advertisements and interviews
* Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events.
* Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts
* Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team
* Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.
Skills:
* Strong communicator
* Highly organized and detail oriented
* Strong writing and communication skills, tact, and kindness.
* Ability to juggle multiple responsibilities and stay calm and focused.
* Strong collaboration skills
Qualifications:
* College degree is preferred but not required.
* At least 3 years of administrative experience required.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.