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Job description
Key Responsibilities
Executive & Personal Support to the CEO | ~60%
Manage the CEO's complex and frequently changing calendar, including meetings, appointments, and scheduling priorities.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Monitor and prioritize correspondence and communications on behalf of the CEO.
Prepare meeting agendas, presentations, briefing materials, and other executive documents.
Attend meetings as needed, take detailed minutes, and track follow-up actions and deliverables.
Coordinate and provide logistical support for Board and executive leadership meetings.
Process expenses, invoices, reimbursements, and approvals.
Maintain executive records, documents, and filing systems.
Coordinate visitors, meetings, and executive hospitality.
Handle sensitive and confidential business and personal information with a high level of discretion.
Anticipate the CEO's needs and proactively address scheduling, travel, and administrative issues.
Partner with teams across the organization on strategic initiatives and special projects.
Provide ad-hoc support when time-sensitive situations arise, including occasional after-hours assistance related to travel changes or urgent scheduling needs.
Office Management | ~40%
Manage the day-to-day operations of the office and ensure a professional, organized, and welcoming environment.
Manage relationships with office vendors, service providers, and building management.
Oversee office supplies, facilities, security, maintenance, and general workplace needs.
Coordinate onboarding logistics for new employees, including workspace and office access.
Plan and coordinate office events, team activities, meetings, and company gatherings.
Manage office-related administrative processes and documentation.
Identify opportunities to improve office procedures, organization, and employee experience.
Serve as a primary point of contact for office-related questions and operational needs.
Perform additional administrative and operational responsibilities as needed.
Qualifications
3–7 years of professional experience in Office Management, Executive Assistance, Personal Assistance, or a combination of these responsibilities.
Demonstrated experience supporting a senior executive or CEO in a fast-paced professional environment.
Strong experience managing complex calendars and domestic/international travel .
Broad administrative and operational experience, including project coordination, meeting preparation, expense management, office operations, and vendor management.
Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Exceptional attention to detail and follow-through.
Strong judgment and ability to handle confidential information with discretion.
Comfortable working independently, anticipating needs, and solving problems proactively.
Why This Role
This is an opportunity for an experienced administrative professional to take on a highly visible and trusted position with significant exposure to the CEO and leadership team. The role is well suited for someone who enjoys combining executive support, problem-solving, project coordination, and office operations and wants to become an integral part of a growing organization.
The salary for this position is between $85-115k
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.