About this opportunity
ZenaDrone Inc. lists this Office Manager opportunity in arizona city, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
About Us
ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone as a Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers across law enforcement, government, and industrial sectors, with drones deployed in agriculture, defense, and logistics. The company has offices across North America, Europe, and the UAE.
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Position Overview
ZenaTech is seeking an experienced, highly organized, and client-focused Office Manager to lead the administrative operations of our growing land surveying office in Mesa, Arizona. This role oversees office functions, client relations, project support, document control, team coordination, and day-to-day operational management.
Key Responsibilities
Office Operations & Administration
Oversee daily office operations and administrative workflows
Supervise administrative and support staff
Implement and maintain office procedures, coordinate resources, and uphold a professional office environment
Client & Office Communications
Serve as the primary administrative point of contact for clients, vendors, agencies, and business partners
Manage incoming calls and inquiries, and coordinate visitor management
Ensure a consistently high standard of customer service
Project & Operational Support
Support Project Managers with scheduling and administrative needs
Coordinate field crew schedules and project tracking
Prepare project documentation and assist with permitting processes
Records Management & Document Control
Maintain digital and physical records, including contracts, proposals, and project files
Administer document retention systems in line with company policy
Financial & Business Administration
Support budgeting, invoicing, accounts payable, and accounts receivable
Coordinate payroll processing and reporting
Manage vendor relationships, supplies, and office resources
Staff Support
Assist with recruiting, onboarding, and training of office staff
Support HR functions and xavwley ensure compliance with office procedures and company policy
Surveying Industry Support (Preferred)
Support title review administration and FEMA Elevation Certificate tracking
Facilitate communication between office staff and field crews
Qualifications
Minimum 3 years of office management or senior administrative experience
Experience supervising administrative personnel
Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
Excellent communication, customer service, and organizational skills
Strong attention to detail and ability to manage multiple priorities
Ability to work effectively in a fast-paced professional environment
Prior experience in land surveying, engineering, or a related professional services office is an asset.
Worksite address
arizona city, AZ, 85123, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.