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Job description
Executive Administrative AssistantThe Executive Administrative Assistant provides on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. This role also supports the administration, logistics, travel, and onsite delivery of department meetings. Serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.Primary ResponsibilitiesManage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-upEstablish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation formsCreate and maintain filing system for VPs/DirectorsPrepare meeting agendas, attend meetings, take minutes, and prepare executive summariesPrepare T&E expense reconciliation through ConcurResponsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employeesPurchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as neededPlan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.Support Department Managers on an as-needed basisPerform other general administrative duties as assignedMinimum QualificationsTwo years of college education or equivalent requiredExcellent communication skills (verbal and written) requiredStrong writing skills for meeting minutes and general communicationStrong interpersonal and organizational skillsAt least three years of corporate professional experience in an administrative assistant role, or equivalentMust have experience in supporting multiple individualsTeam player, energetic, self-starter, motivatedMust have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plusResponsible for working with and maintaining confidential dataPhysical DemandsPhysical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or mobile devicePhysical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stoopingMay require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbsEEO StatementSouthern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at
Worksite address
kansas city, KS, 66101, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.