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Job description
Office ManagerWe are looking for an Office Manager to support the day-to-day operations of our accounting firm in Santa Ynez, California. This position plays a central role in keeping administrative, financial, and client-facing processes organized so the team can deliver timely, high-quality service. The ideal candidate is detail-oriented, resourceful, and comfortable coordinating across multiple departments while maintaining a well-organized office environment.Responsibilities:Oversee administrative operations for the office and help maintain efficient processes that support firm performance and client satisfaction.Coordinate the preparation and final assembly of tax return packages, verifying completeness and helping teams stay on schedule for filing deadlines.Respond to client service needs with care, track follow-up items, and help resolve issues through clear communication and organized execution.Maintain office supply inventory, place orders as needed, and work with vendors to secure reliable service and cost-effective purchasing.Manage calendars for leadership and staff by arranging meetings, appointments, and deadline-driven priorities across the organization.Provide executive-level administrative support, including preparing correspondence, organizing meetings, and coordinating logistics for remote or in-person activities.Administer billing and payment activities by supporting accurate invoicing, monitoring transactions, and addressing discrepancies in a timely manner.Organize digital and physical records to improve document access, safeguard confidentiality, and support consistent file management practices.Assign and monitor internal administrative tasks, follow progress against deadlines, and provide support to keep workflows moving efficiently.Review employee timesheets for completeness and accuracy and partner with leadership to ensure alignment with company procedures.
Worksite address
santa ynez, CA, 93460, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.