About this opportunity
Applied Carbon lists this Office Operations Coordinator opportunity in houston, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office Operations CoordinatorWe develop and scale groundbreaking technologies that regenerate soils and sequester atmospheric carbon by the gigaton for the betterment of people and planet. We're a Series A climate tech company with pyrolysis systems that convert agricultural and forestry waste into biochar for carbon sequestration. We're producing carbon credits for customers like Microsoft, certified by Puro.earth. In 2026 we're deploying our systems across partner sites in North America.The Office Operations Coordinator keeps our Houston facility running. You'll own the office and the building, and you'll own the operational work behind it: procurement, freight, accounts payable, documentation, and lab coordination.This is a role for someone who enjoys variety and takes satisfaction in seeing things through. Our systems and processes are largely in place, so you'll be able to get productive quickly, learn how we work, and then bring your own judgment to making it better.You'll work alongside the shop, run, lab, and engineering teams and become the person they rely on to make things happen. We're a small company and this is a hands-on role. Ordering lunch, running to the post office, and receiving deliveries sit alongside the larger responsibilities.What You'll DoOffice and facilitiesOwn the day to day running of the office: supplies, mail, deliveries, visitors, lunches, and the general state of the placeBe the point of contact for contractors and vendors on siteSchedule and oversee annual and routine preventive maintenance on building systems and equipmentHandle building issues from first report through to resolutionCoordinate with our IT vendor on issues, equipment, and supportManage user accounts, software licenses, and equipment provisioning, including reclaiming licenses and access at offboardingSupport new hire onboarding and employee offboarding: equipment setup, accounts and access, workspaceAttend monthly safety inspections, log findings, and track corrective actions to completion with the Shop ManagerManage heavy equipment rentals from request through return: coordinate with vendors, inspect and document condition on arrival, track issues and service calls, and handle off-rent and pickupProcurement and freightSend requests for quotes, compare pricing, and place ordersManage purchase requests from the shop, lab, and field teamsRaise and manage purchase orders in QuickBooks, and match them against invoices when they arriveBuild and manage vendor and supplier relationships, and source alternatives as our needs changeArrange inbound freight for equipment, parts, and materials, including flatbed, hotshot, and specialty carriers, and coordinate delivery timing with the shop and field teamsMonitor spend for opportunities to reduce cost and avoid over-orderingMaintain inventory levels according to level of activity, paying special attention to specialty or long-lead time itemsAccounts payableEnter bills into QuickBooks Online promptly and completely, matched against purchase orders and receiving records, so they sync to bill pay and payments go out on timeCategorize expenses correctly and consistently each monthResearch and respond to vendor AR inquiries on payment statusOperational documentationCollect, verify, and file the documentation behind our operations, such as matching delivery tickets with invoices, NDAs, and customer and supplier agreementsFollow up with carriers, suppliers, and vendors to make sure records are completeMaintain organized, current records that others can find and rely onReceiving, lab, and order supportReceive deliveries, verify against orders, and get material logged and put awaySupport lab operations with supply ordering, third-party sample shipments, training documentation, and keeping lab SOPs current; assist with hands-on lab work (drying, moisture checks, sample prep) during high-volume periodsOwn the biochar customer order process: obtain trucking quotes, build and send estimates in QuickBooks, schedule deliveries, prepare pickup tickets, convert estimates to invoices, and manage signed attestation documentsThis is an in-office role, Monday-Friday, 8 am to 4:30 pm.
Worksite address
houston, TX, 77001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.