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Job description
Office Services AssistantAs a member of the office support team, the Office Services Assistant provides high quality office services related support. Essential functions include providing mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis. Assisting with scheduling courier, producing copying and printing, faxing and scanning in accordance with written or verbal request, scheduling outside copy services as needed, responsible for appropriate set-up and cleaning of conference rooms, inspecting and ensuring that all rooms are stocked with appropriate supplies and continuously ready for use, assisting with the delivery and set-up of catering needs for meetings, preparing office/workstation for new hires; providing general cleaning and stock with office supplies, coordinating service calls for mail/copy room equipment as needed, monitoring and maintaining general supply levels, restocking, and coordinating reordering, maintaining organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas, performing incidental cleaning, dusting and other related tasks, organizing and distributing kitchen/coffee area supplies.Additional functions may include assisting as a back-up in reception, greeting clients, answering in-coming calls, scheduling of conference rooms, serving as a back up to Records Department, working with Office Administrator to provide on-site assistance to the Information Services team, and other duties as assigned.Qualifications include a high school diploma or equivalent, 1-3 years of experience in an office support or administrative role, ability to lift up to 50 lbs of office-related equipment and supplies, ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail, ability to prioritize workload, strong customer service skills, adherence to strict confidentiality, timeliness and accuracy of all related work, general knowledge of Microsoft Outlook email and the internet, knowledge and experience running office equipment (copiers, scanners, fax machine), and understanding of US Postal Service and express mailing (FedEx UPS, etc.).Work environment and physical demands include operating in a clerical, office setting, routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, and medium work exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.
Worksite address
exton, PA, 19341, US
Who can apply
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