About this opportunity
University of Notre Dame lists this Office Services Coordinator | University Health Services opportunity in notre dame, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. University Health Services (UHS) is a dynamic, fast-paced college health practice committed to providing excellent health care to the students of the University of Notre Dame. The Office Services Coordinator is a valued member of the UHS team and works collaboratively with our administrators, support staff, providers and nurses. As the first point of contact for patients, office services coordinators support all aspects of services provided by demonstrating respect and dignity of the patient, reflecting the unique character of the Notre Dame community, and sponsoring the teachings of the Catholic Church.
Inventory Management
Responsible for comprehensive inventory management and supply procurement to ensure adequate availability of clinical, pharmaceutical, medical, and operational supplies.
Maintain appropriate par levels within the inventory management system, routinely monitor usage and inventory trends, and adjust quantities as needed to support uninterrupted patient care and efficient cost management.
Support compliance with organizational policies and applicable regulatory requirements related to the storage, handling, purchasing, and management of pharmaceutical and medical supplies.
Medical Records Management
Comprehensive management, processing, and coordination of medical records requests to ensure accurate, timely, secure, and compliant handling of patient health information.
Manage both inbound and outbound medical record requests, including requests from patients, healthcare providers, insurance companies, attorneys, and other authorized entities.
Work collaboratively with clinical staff, administration, compliance, billing, insurance, outside providers, and legal counsel to facilitate timely and appropriate medical record management
Monitor and maintain compliance with organizational policies and applicable HIPAA, privacy, confidentiality, and medical records requirements.
Serves as the primary point of contact for students seeking healthcare, support services, and assistance with navigating available resources.
Provides professional, compassionate, and timely customer service through telephone calls, walk-in interactions, appointment scheduling, referrals, and coordination of services. Serves as a patient advocate by helping students understand and access appropriate resources while protecting their rights, privacy, dignity, and confidentiality.
Participates as an integral member of the Division of Student Affairs team and regularly collaborates with other areas within the Division of Student Affairs, Student Health and Wellness, and other University units to enhance the department’s work building connections and relationships with students.
High school diploma or GED required; associates or bachelors degree preferred.
~3–4 years of experience working in a medical office setting.
Excellent working knowledge of computers, including electronic medical records (EMR) and inventory management systems.
Demonstrated appreciation for and commitment to the University of Notre Dames Catholic, Holy Cross mission.
Application Deadline
: Required Documents to Apply
: Resume & Cover Letter
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
Administrative Operations - UO004Unit: University Health Services - 17050Career Stream / Level: NIC3Job Family: University Operations
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.