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Job description
Office Support Bookkeeper W/ Data Manager DutiesReports to - PrincipalTerms of Employment - SalariedSalary - State Salary ScheduleFLSA Status - Non-ExemptDuties and ResponsibilitiesAssist Administrators with varied needsReceive Daily Deposits and Receipt Books from TeachersProvide coverage when needed to give information regarding school operations and handling telephone inquiries and correspondence of a non-technical nature.Follow all rules, policies and procedures of Person County Schools, along with state and federal regulations pertaining to school issues.Maintain strict confidentiality for all personnel matters.Provide assistance and act as a backup for school office operations.Strive to maintain and improve professional competence. Participate in development and support of the broad school vision.Perform other duties and responsibilities as requested by the Principal(s).Bookkeeper DutiesAssures that all school funds are properly received and disbursed while maintaining accurate recordsPrepares and maintains monthly payrolls for all school employeesMaintains a daily attendance record for all employeesSecures and assigns substitutes and maintains proper records for payrollVerifies leave balancesMaintains financial records and accepts responsibility for state, local, federal and other allotmentsEnsures expenditures do not exceed the school allotmentsGenerates requisitions and purchases orders; maintains inventory of suppliesVerifies invoices against purchase ordersServes as a liaison between employees and payroll specialists to help answer payroll related questionsData Manager DutiesEnters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from the principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies.Employs the PowerSchool program to generate reports to satisfy the requirements of Person County Schools, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving student's cumulative records. Prepares cumulative records for departing students. Withdraws departing student from PowerSchool. Maintains files of arriving/departing students' cumulative records. Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year. Provides home room assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for newly enrolling students).Collects data for and prints quarterly report cards.Requests cumulative records for new students and sends cumulative records upon request for students exiting. Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12: other clerical staff may be responsible for records duties at the discretion of the principal).QualificationsAssociate's Degree PreferredGraduation from high school and at least 3 years of experience in an automated office or systems environment orAny equivalent combination of training and experience which provides the required knowledge, skills and abilitiesPhysical RequirementsWork in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.Must be able to:prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the jobunderstand and conform to all rules of punctuation, grammar, diction and stylespeak to individuals or groups of people with poise, voice control and confidencerespond adequately to inquiries or complaintswrite using standard convention in all languages required by the jobapply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusionsapply common sense understanding to carry out instructions furnished in written, oral or diagrammatic formcommunicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)use/interpret job related terminology, mathematical formulas and functions effectively and efficientlydeal with people beyond giving and receiving instructionsperform under stress, deal with persons acting under stress and adapt when confronted with emergency situationsbe sensitive to cultural differences among individuals and groups of personsoperate a motor vehicleoperate/use a variety of automated office machines and other office equipmentoperate/use a variety of printing/graphic arts machinesoperate/use a variety of audiovisual/electronic machines and devicesoperate/use a variety of communication machines/equipment/devicesoperate/use a variety of job specific machines/equipment
Worksite address
roxboro, NC, 27573, US
Who can apply
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