About this opportunity
Reliant Valuations LLC lists this Operations & Administrative Specialist opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Role Overview
The Operations & Administrative Specialist supports the company's day-to-day operations and
administrative functions while helping improve internal processes, systems, and workflows. This
is a hands-on, cross-functional role requiring strong organization, follow-through,
problem-solving, and comfort with technology.
Responsibilities
Administrative & Executive Support
* Manage calendars, scheduling, meetings, and Zoom coordination.
* Monitor and respond to company email inquiries.
* Assist leadership with special projects and time-sensitive requests.
* Maintain internal knowledge bases, company records, and internal resources.
Reporting & Sales Operations
* Maintain operational reports, spreadsheets, and dashboards.
* Gather and organize data from company systems and prepare updates for leadership.
* Assist with sales operations, CRM management, payment-status inquiries, and tracking outstanding items.
Operations & Process Improvement
* Help streamline repetitive tasks and improve operational efficiency.
* Identify process inefficiencies and recommend practical improvements.
* Coordinate with employees, vendors, clients, and service providers to keep work
* moving.
* Coordinate day-to-day operations, projects, deadlines, and outstanding tasks.
Systems & Technology
* Maintain and support company systems, including Zoho, Google Workspace, RingCentral, Gusto, Zoom, Trello, and Stripe/payment platforms.
* Assist with software implementations, updates, migrations, and workflow changes.
* Provide staff support for routine technology and software questions.
* Help maintain accurate information across company systems and assist with basic
* automation.
Recruiting & Employee Support
* Manage Indeed and LinkedIn Recruiter, source candidates, and maintain the applicant pipeline.
* Coordinate and conduct initial interviews.
* Assist with employee onboarding and training on company systems.
* Assist with payroll, benefits, employee records, and routine compliance administration through Gusto and related providers.
* Provide backup support for property inspection pipeline and inspector recruiting.
Qualifications
* 4+ years of experience in operations, administration, executive assistance, project coordination, or a similar role.
* Excellent organizational, communication, and time-management skills.
* Strong attention to detail and follow-through.
* Comfortable managing multiple priorities and working independently.
* Strong problem-solving skills and a proactive approach.
* Technologically proficient and comfortable learning new software.
* Experience with Zoho, Gusto, Google Workspace, RingCentral, Trello, or similar platforms is a plus.
* Recruiting or professional services experience is a plus.
Nice to have: Familiarity with AI tools such as Claude.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.