Job description
About The Role:
As VendueTech scales, we need someone to help our COO and Head of Ops keep the company running at full capacity across teams, processes, and people, making sure nothing falls through the cracks as we grow.
You'll work directly with our COO and Head of Ops, becoming the operational backbone that supports team leads, cross-functional projects, and the people processes that keep a fast-growing, fully remote team aligned. This isn't a narrow admin role as you'll own pieces of how the company actually runs.
If you thrive in fast-moving environments, take pride in operational precision, and want your work to have a direct impact on company outcomes, this role is for you.
Key Responsibilities:
Operational Support
Support the COO and Head of Ops in driving operational excellence across cross-functional teams
Support team leads with day-to-day coordination: calendars, 1-1s, and all-hands meetings
Help drive OKR tracking and reporting across the company
Support our Ops AI Engineer and emerging functions as they stand up new workflows and tools
Provide general staff support across new verticals, including content support for marketing and coordination support for grant writing efforts
Event Management
Plan and execute event logistics from start to finish: venues, invites, materials, and follow-ups
Own post-event follow-up discipline: notes, action items, and next steps
Fundraising Support
Coordinate investor call scheduling and manage the logistics pipeline behind fundraising activity
Support prep for investor meetings: brief materials, briefing packs, and scheduling coordination
Maintain rigorous follow-up discipline across investor touchpoints on behalf of leadership
Back-Office Operations
Administer vendor onboarding: paperwork, system access, and coordination across stakeholders
Manage asset tracking and maintain accurate records across company tools and equipment
Handle routine procurement: identify needs, gather quotes, process orders, and manage delivery
What we are looking for:
Have prior experience in an operations, or chief-of-staff-adjacent role, ideally at a startup or fast-moving environment
Obsessively organised and proactive: you spot gaps before they become problems
Clear, concise written communicator — comfortable drafting on behalf of leadership
Able to context-switch quickly between detail-oriented admin work and higher-stakes coordination tasks
Comfortable working with ambiguity and building structure where none exists
Bonus if you have:
Experience organising events, or supporting executives with events as back-office support (organising meetings, follow-up notes, emails, social media)
Experience supporting fundraising or investor relations processes
Familiarity with tools like Outlook, Thunderbird, ClickUp, Notion Calendly, or similar productivity stacks
Exposure to cross-border or multi-timezone team coordination
Interest in real estate, data, or financial markets
Why Join Us?
Equity-driven: Participate in VendueTech Ltd ESOP Trust and become a direct owner in our company's future success through 100% equity compensation.
High Impact: A foundational role with real ownership — you're building the function have genuine influence over how the company evolves
Opportunity: A chance to help build operational infrastructure at a company solving a problem that’s never been done properly before
Flexibility: Fully remote and async-first, with a global team
VendueTech is an equal opportunity employer and does not discriminate on the basis of race, religion, gender identity or expression, national origin, age, disability, marital status, sexual orientation, or any other legally protected characteristics. We are committed to creating a diverse and inclusive workplace and encourage applications from all qualified individuals.
Originally posted on Himalayas
Who can apply
The source lists worldwide eligibility. Accepted UTC offsets: UTC-11, UTC-10, UTC-9.5, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC-4, UTC-3.5, UTC-3, UTC-2, UTC-1, UTC+0, UTC+1, UTC+2, UTC+3, UTC+3.5, UTC+4, UTC+4.5, UTC+5, UTC+5.5, UTC+5.75, UTC+6, UTC+6.5, UTC+7, UTC+8, UTC+8.75, UTC+9, UTC+9.5, UTC+10, UTC+10.5, UTC+11, UTC+12, UTC+12.75, UTC+13, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.