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Job description
We are seeking a Outreach & EngagementCoordinator who will report to the Director of Student Affairs and assists in the execution of key projects in the office of Student Affairs. This position will assist the team with high-level responsibilities within the Student Affairs Office, with a special emphasis on coordinating student engagement and leadership opportunities. This position will also assist with high-level communications to other departments, student groups, and the student body.
Specific Duties & Responsibilities
Technological Support
Design and maintain communications using Canva, Mail Merge, Mail Chimp, Word Press, Microsoft Forms, and Hopkins Groups.
Communication & Marketing
Publicize student events within the SON and local community and to increase the student body involvement. Collaborate with key internal and external stakeholders.
Supports the creation, editing, and sending of the weekly Student E-News through MailChimp.
Develops and designs various informational and promotional materials, website and publications about Student Affairs, and the SON and University services in general.
Outreach & Mission Advocacy
Help to support the SON Student Affairs Diversity, Inclusion, and Equity (DEI) initiatives.
Represent Student Affairs at University and SON events.
Prepare presentation slides and communication.
Program Development & Event Planning
Assist in the developing, planning, and coordinating of Student Affairs events by developing marketing materials, setting up RSVP forms, and promoting the events. This key position will also develop Microsoft Forms assessments on the events' effectiveness (e.g., student attendance, engagement, etc.).
Engage fully in the preparations for, and hosting of, monthly Student Affairs programs: the Student Involvement Fair, Orientation, Peer Navigator Program events, SON Student Organizations/Hopkins Groups Trainings, and any Student Affairs initiatives.
Support orientation programs for entering students; assists in registration process, scheduling of events, and development of marketing materials, and other related student services.
Process Management
Checks the Student Affairs general email inbox daily and answers student's questions.
Writes, maintains, and shares SON Standard Operating Procedures for Student Affairs programs and policies; develops student staff handbook for the Student Affairs office.
Student Organization Support
Assist in transitioning the student organizations to the Hopkins Groups and Live25 platforms; registers new student organizations and reviews and monitors requests; updates student leader information and communicates with student groups within the Hopkins Groups platform.
Help to confirm reservations for student organizations using Live25 software.
Developing, planning, and execution the Student Organization Leadership In-Service Meetings, Annual Leadership Retreat, and End of Year Student Organization Awards Dinner.
Minimum Qualifications
High school diploma or graduation equivalent
Four years progressively responsible administrative experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Bachelor's Degree highly preferred.
Classified Title: Sr. Student Services Coordinator
Job Posting Title (Working Title): Outreach & Engagement Coordinator (Enrollment Management & Student Affairs)
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($21,840 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule : Monday - Friday (up to 20hrs per week, evenings and weekends may be included)
FLSA Status:Non-Exempt
Location : Hybrid/School of Nursing
Department name: Enrollment Management & Student Affairs
Personnel area: School of Nursing
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Who can apply
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