About this opportunity
PSS lists this Payroll & Accounting Specialist opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Payroll & Accounting SpecialistMake a difference in the lives of New York City's older adults, their families and the community. For over 60 years PSS has performed vital and important work – through its ten senior centers, two apartment buildings and affiliated programs, the agency touches the lives of over 1,000 people a day. As the Payroll & Accounting Specialist for the PSS Finance Department, you will be responsible for completing various administrative and accounting functions for the department. The Payroll & Accounting Specialist role is vital in ensuring that there is efficient and timely completion of these duties to maximize the capacity and impact of each program in the community.This is a full-time non-exempt position that reports directly to the Finance Director.Key ResponsibilitiesPayroll AdministrationCollect, review, and verify employee timesheets for completeness and accuracy along with supporting documentationRecord hours, PTOs, and payroll deductions in Excel SpreadsheetCommunicate with program staff regarding timesheet discrepancies, errors, or PTO questionsTrack and maintain PTO balances for all staffEnsure proper calculation of wages, overtime, deductions, and tax withholdings are reflected in Excel Payroll spreadsheetMaintain payroll records in compliance with federal, state, and local regulationsAllocate benefit-related invoices to appropriate programs or cost centers for employee benefits including: Health insuranceDental and Vision insuranceLife insuranceShort-term and long-term disability403(b) Monthly ContributionsCoordinate with HR to ensure accurate employee data and benefit enrollmentAccounting & Financial OperationsPerform monthly credit card reconciliations and ensure proper documentation of expensesReview and record selected invoices for the organization.Manage the agency's FedEx account, including tracking and processing expedited payment shipmentsCreate and process catering invoices for program-related activitiesAssist with general accounting tasks, including PO tracking and documentationEnsure financial transactions are properly recorded and supportedCollaboration & ComplianceWork closely with HR to maintain accurate employee records and updatesEnsure adherence to internal controls and organizational policiesSupport audits by maintaining organized and accurate payroll and financial documentationQualifications and Experience:Bachelor's degree in accounting strongly preferredExcellent Interpersonal and Organizational SkillsStrong computer skills, Excel, Word, Outlook and knowledge of QuickBooks, preferredKnowledge of maintaining filesExcellent communication skills (written and oral)Professionalism and Other Qualities:Ability to work well independently and on a team.Detailed oriented.Maturity and good judgment in relating to peers, partners, and families.Ability to work with people from diverse backgrounds.Availability, dependability, and willingness to be flexible.Demonstrated ability to solve problems and think strategically.EEOC AND DEI STATEMENT: At PSS we are committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We value diversity and strive to create an inclusive and respectful workplace where all individuals are welcomed, supported, and given the opportunity to thrive. EOE M/F/D/V
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.