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Job description
Payroll & Accounts Payable Specialist
North DuPage Special Education Cooperative (NDSEC) is seeking a detail-oriented and dependable Payroll & Accounts Payable Specialist to join our Business Office. This position plays an important role in ensuring accurate and timely payroll, accounts payable, cash receipts, deposits, employee benefit transactions, and financial reporting. The successful candidate will be organized, highly accurate, comfortable working with confidential information, and able to manage multiple responsibilities while meeting firm deadlines. The position reports to the Director of Business and Operations.
Core Competencies:
Accurate and detail-oriented
Organized and dependable
Strong with numbers and financial information
Able to identify and resolve discrepancies
Comfortable working independently
Able to maintain confidentiality
Professional and service-oriented
Able to work effectively as part of a team
Committed to meeting deadlines and producing high-quality work
Preferred Qualifications:
Associate degree or college coursework in accounting, business, finance, or a related field.
Experience processing payroll in a school district, special education cooperative, governmental entity, or similar organization.
Experience with school accounting systems and procedures.
Experience with Skyward Financial Management/SMS or a comparable financial management system.
Experience with payroll tax reporting, retirement reporting, W-2s, 1099s, and other regulatory reporting.
Essential Job Functions:
Process payroll for all employees in the Cooperative, calculate and balance all deductions/benefits, enter time sheets of substitutes, process and balance all payroll fringe checks/balance insurance/retirement payments.
Process Accounts Payable checks, which includes/coding/providing back up for approval, data entry of all accounts payable invoices as well as mailing payments. Prepare monthly bill lists for board meetings.
Process purchase orders and maintain accurate vendor records.
Prepare reports for Board (monthly), TRS report (each payroll & annually), IMRF (monthly), payroll reports (quarterly), state reporting as required.
Prepare bank deposits/record cash receipts/month-end journal entries/and all month-end general ledger entries and reports. Monthly ISDLAF General Fund Bank Reconciliation.
Prepare/Process annual W2's and 1099's, audit preparation, and fiscal year-end procedures.
Prepare and report data for Administrative Outreach for NDSEC staff (PC&G). Prepare & report EIS to ISBE.
Track/record employee absences/sick/personal/vacation days.
Work with Auditors annually and as needed throughout the year.
Set up all insurance and retirement for new hires/terminations.
Maintain Flex program/payments.
Maintain and administer 403B Plans for employees.
Maintain strict confidentiality of employee, payroll, financial, banking, and other sensitive information.
Assist the Director of Business & Operations with accounting activities, research, discrepancy resolution, and special projects
Perform other business office duties as assigned.
Worksite address
roselle, IL, 60172, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.