About this opportunity
Scout 1 Solutions lists this Payroll and Certificate of Insurance Coordinator - Construction Industry opportunity in clearwater beach, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Payroll Coordinator
Process weekly payroll including obtaining appropriate supporting documentation for hours worked or piece work completed. Ensure all supporting documents are reviewed and approved by the supervisor. Calculate or input necessary payroll data to ensure all employees are paid timely and accurately. Create and review file with HR, or Controller to review and sign off on. Once approved, process payroll for submission and payment. Handle all ad-hoc payroll reporting needs.
Duties/Responsibilities:
Obtain all timesheets and ensure they are approved prior to entering hours
Communicate with supervisors for missing timesheets or data
Review time sheets for piece rate items and create supporting payroll documents
Review to make sure all new or terminated employees are set up properly and communicate with HR Lead any changes needed
Enter all data into payroll spreadsheet
Ensure all monthly payments are obtained and entered; including but not limited to, cell phone, auto allowances, bonuses, commissions and others
Run change report and payroll register preview to be reviewed with HR Lead
Obtain final approval by Human Resource Manager and submit payroll
Print and save all supporting payroll register and invoices for JE preparedness or support
Process certified payroll timely
Perform any and all ad-hoc payroll related reporting needs. Including but not limited to, certified payroll reports and sending out monthly commission statements to sales reps.
Enroll new hires into Sage/ERP
Provide JE support to Controller
Process Certified Payrolls and comply with OCIP/CCIP tracking and reporting.
Certificate of Insurance:
Duties/Responsibilities:
Certificate Issuance: Prepare and issue certificates of insurance to clients, vendors, and other interested parties in a timely and accurate manner.
Policy Review: Review insurance policies to ensure that the coverage details on the certificate align with the client's contractual requirements and industry standards.
Documentation Management: Maintain accurate and up-to-date records of issued certificates, policy details, and related documentation.
Communication: Act as a liaison between clients, insurance agents, and underwriters to address inquiries, provide information, and resolve any certificate-related issues.
Compliance: Ensure that certificates of insurance comply with state, federal, and industry regulations and standards.
Renewals: Monitor certificate expiration dates and proactively initiate the renewal process, updating certificates as needed.
Quality Assurance: Verify the accuracy of information on certificates, including policy limits, coverage types, and insured parties.
Client Relations: Build and maintain positive relationships with clients, addressing their insurance-related needs and concerns.
Reporting: Generate reports on certificate issuance and renewal status for management and clients.
Record-Keeping: Maintain organized records of certificate requests, policies, and communication for future reference.
Problem Solving: Assist clients and stakeholders in resolving insurance-related issues and discrepancies on certificates.
Required Skills/Abilities:
Work schedule Mon-Fri 8am – 5pm
Excellent verbal and written communication skills
Excellent interpersonal skills
Bi-lingual (Spanish/English) not necessary but would be a plus
Proficient in Microsoft Office Suite or related software
Use of office 365 calendar management a plus
Excellent organizational skills and strong attention to detail
Good understanding of clerical procedures and systems
Ability to work independently, but not afraid to ask for help when unclear on new tasks
Ability to work in a fast-pace and deadline-driven environment
Understands and knows payroll procedures and filing requirements.
Experience with Paylocity HRIS a plus
Familiarity with insurance regulations and compliance standards
Problem solving skills and the ability to resolve conflicts and discrepancies
A commitment to confidentiality and ethical standards in handling sensitive employee and client information
Worksite address
clearwater beach, FL, 33767, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.