About this opportunity
Thomas, Edwards Group lists this Payroll AP Specialist opportunity in coppell, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Description
Job Description
Position Overview
Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences nationwide. The Payroll & AP Specialist will own payroll processing and accounts payable, including biweekly payroll for approximately 80 employees and weekly payments for a seasonal contractor workforce. This role will also manage job-cost allocations, reconcile information across multiple systems, and provide backup support for essential AR and HR functions.
Key Responsibilities
W-2 Payroll
Process biweekly payroll for approximately 80 hourly and salaried employees
Pull and reconcile time and attendance data from When I Work
Coordinate payroll inputs from multiple invoicing and reporting platforms
Troubleshoot employee Paychex issues, including account access, tax forms, and employee setup
Allocate payroll expenses accurately by class and job
Support employee transitions and payroll-system changes as needed
Contractor Payments
Process weekly payments for approximately 50 to 500 contractors, depending on seasonal demand
Onboard contractors through Paychex before their first payment
Pull and reconcile payment information from multiple reporting, invoicing, and time-tracking sources
Troubleshoot contractor Paychex account issues
Allocate contractor expenses by class and job
Identify opportunities to automate and improve manual payment processes
Accounts Payable
Enter bills in QuickBooks and route them for approval and payment
Reconcile company credit cards and review Expensify submissions
Process vendor and contractor payments with the appropriate job-cost allocations
Manage contractor invoicing and help improve related processes
Coordinate wire payments with banking partners as needed
Additional Responsibilities
Provide backup support for customer invoicing, payment follow-up, and Certificate of Insurance requests
Assist with basic HR administration, including onboarding and I-9 verification
Support other accounting and administrative projects as assigned
Qualifications
Two to four years of payroll and accounts payable experience
Experience processing payroll using information from multiple systems
Hands-on experience with Paychex or a similar payroll platform
Proficiency with QuickBooks
Experience with When I Work or another scheduling and time-tracking platform is preferred
Familiarity with contractor payment workflows, high-volume weekly processing, and job costing
Strong attention to detail and ability to meet recurring payroll and payment deadlines
Ability to reconcile data accurately across multiple systems and sources
#ZR
Company Description
Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.
Company Description
Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.
Worksite address
coppell, TX, 75019, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.