About this opportunity
Palos Verdes Library District lists this Payroll & Benefits Analyst opportunity in rancho palos verdes, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Payroll & Benefits Analyst
The Payroll & Benefits Analyst plans, organizes, coordinates, and reviews all of the District's compensation, oversees semi-monthly payroll, administers employee health and other benefits, and provides complex professional assistance to District management staff and the Board of Library Trustees in areas of expertise.
Essential duties include, but are not limited to, the following:
Responsible for semi-monthly payroll processing.
Maintain all employee data in HR and Payroll system.
Prepare payroll and benefits JV's to QuickBooks.
Ensure all employees are paid accurately in accordance with their job classification, hours worked and leave status.
Enter authorized compensation changes and benefit changes into the HR and Payroll system, (annual increases, step increases, promotions, changes in family status, tax withholdings, etc.).
Monitor changes in laws, regulations, and technology that may affect departmental operations. Implement policy and procedure changes as required.
Maintain salary range spreadsheets and update with annual increases per PVLD's Memoranda of Understanding (MOU) and Board of Trustees authorization.
Ensure HR and Payroll system includes accurate current and historical salary range and step information for each position.
Provide input into the selection of PVLD's health insurance and related benefits.
Serve as the primary liaison with PVLD's health insurance broker.
Participate in the selection of insurance brokers and providers.
Enroll eligible new employees in their benefits and administer changes in status.
Administer the annual open enrollment process.
Serve as PVLD's primary contact for the CalPERS retirement system.
Enter employee and employer contributions into the CalPERS system.
Enroll employees into the 457K retirement plans as requested.
Administer COBRA benefits for terminated employees.
Provide employee payroll and benefits information as required.
Assist with recruitment, new hires and terminations.
Enter new employees into the HR and Payroll system.
Train employees in PVLD's HR and Payroll system including timekeeping and leave requests.
Process final pay for employees who leave PVLD.
Inform employees of their rights under COBRA.
Assist employees with CalPERS retirement paperwork.
Participate in the development of PVLD's leave policies.
Ensure employee leave balances are correct in the HR and Payroll system.
Assist Supervisors to monitor leave accruals and usage for employees.
Train and assist employees to monitor their leave accruals.
Develop and implement procedures for administering FMLA/CFRA and other statutory leaves as well as leaves provided by PVLD policy.
Monitor usage of leaves and ensure employees receive but do not exceed their entitlement.
Implement performance disciplinary actions affecting employee status or pay in the HR and Payroll system (e.g. additional step increases, deferral of step increases, suspensions, demotions).
Work with Human Resources Manager to coordinate FMLA/CFRA and ADA entitlements for employees on medical leave.
Ensure PVLD is in compliance with all payroll and benefits related-laws (e.g. FMLA/CFRA, other statutory leave requirements, ACA, etc.).
Monitors hours of service thresholds for ACA (30 hours a week or 130 hours a month) and CalPERS (1,000 hours) and sends out notices to supervisors in order to keep track of employees' hours according to ACA provisions and CalPERS policies, rules, and regulations.
Prepare and submit statutory reports (e.g. State Controller's report, ACA Safe Harbor reports, etc.).
Prepare a CalPERS compliant salary schedule for all PVLD positions for Board of Trustees approval and posting on PVLD website.
Respond promptly and courteously to employee concerns.
Prepare and analyze internal data to support PVLD's collective bargaining efforts.
Implement compensation, leave and benefits provisions of PVLD's MOU.
Participate in meetings with employee/union representatives as requested by the District Director.
Recommend policy changes to management.
Maintain accurate and current copies of PVLD's personnel policies and MOU on the HR and Payroll system.
Ensure all changes to compensation and benefits are documented on a Personnel Change Form and filed in employee personnel files.
Act as a certified passport agent; processes passports, such as collecting documents and information required by the National Passport Office; performs all administrative functions related to passport processing, such as photos, mailing, postage, and completing transmittal reports.
Participate in the District's notary service; notarizes documents in accordance with all legal requirements.
May assume other accounting, administrative, or customer service responsibilities on a relief basis as required for the administration department.
Perform other duties as assigned.
Knowledge of:
Techniques for providing a high level of customer service to the public, volunteers, vendors, contractors, and District staff, in person and over the telephone.
Applicable federal, state, and local laws, codes, and regulations.
Recent and on-going developments, current literature, and sources of information related to the area of assignment.
Record keeping principles and procedures.
Modern office practices, methods, and computer equipment.
Computer applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Ability to:
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Interpret, apply, explain, and ensure compliance with District policies and procedures, complex laws, codes, regulations, and ordinances.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish and maintain effective working relationships with those contacted in the course of the work.
Education, License, and Experience
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from high school, and three (3) years of increasingly responsible full-time paid payroll clerical experience. An Associate's Degree or 60 semester units in Business, Accounting, or a closely related field at an accredited college or university may substitute for one year of the required experience. Must possess and maintain a valid California class C driver's license and have a satisfactory driving record.
Physical Demands
Must be able to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although moving between work areas may be required. Must possess the ability to retrieve, process, and store library materials as well as enter and retrieve data using a computer. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or patrons in interpreting and enforcing departmental policies and procedures
Worksite address
rancho palos verdes, CA, 90275, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.