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Job description
Payroll CoordinatorACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.The Payroll Coordinator serves as Abilene Christian University's primary day-to-day payroll processor and is responsible for the accurate and timely execution of payroll operations across the ACU system. The position coordinates payroll-cycle activities, reviews payroll and timekeeping exceptions, processes approved employee changes affecting pay, completes operational reconciliations and control reviews, resolves employee payroll concerns, maintains payroll documentation, and supports payroll reporting and audit readiness. The Payroll Coordinator will work closely with the Tax and Payroll Compliance Accountant to maintain effective payroll controls, cross-training, documentation, and business continuity.Essential Duties and ResponsibilitiesThe duties and responsibilities include:Payroll ProcessingTimekeeping and Payroll Exception ManagementEmployee and Job Changes Affecting PayPayroll Review, Reconciliation, and ControlsEmployee Service and Issue ResolutionWorkday and Payroll SystemsCoordination with the Tax and Payroll Compliance AccountantDocumentation and Audit ReadinessContinuous Improvement and Cross-Functional CoordinationSupervisory ResponsibilitiesNone.Minimum QualificationsThe minimum qualifications include:Education: Associate degree in accounting, finance, business administration, human resources, or a related field; orAn equivalent combination of relevant education, payroll training, and experience.Experience: One to two years of payroll processing, payroll administration, accounting, human resources, or closely related experience.Experience working with payroll, timekeeping, HRIS, financial, or similar business systems.Experience reviewing detailed transactions, identifying discrepancies, and resolving routine issues.Experience handling confidential employee, payroll, banking, or financial information.Demonstrated ability to learn payroll processes, meet recurring deadlines, and maintain accurate records.Preferred QualificationsThe preferred qualifications include:Bachelor's degree in accounting, finance, business administration, human resources, or a related field.Two or more years of payroll or related HR/finance experience.Experience with Workday Payroll, Workday Time Tracking, Workday HCM, or a comparable enterprise system.Higher-education payroll experience.Experience supporting payroll for varied employee populations, such as faculty, staff, adjunct faculty, student employees, or temporary employees.Exposure to multi-state payroll or a geographically dispersed workforce.Experience assisting with payroll reconciliations, system testing, process documentation, or payroll audits.Fundamental Payroll Certification (FPC) or relevant payroll coursework.Knowledge, Skills, and AbilitiesThe knowledge, skills, and abilities include:Working knowledge of payroll processing, earnings, deductions, direct deposit, supplemental pay, retroactive adjustments, and payroll corrections, or the demonstrated ability to quickly develop this knowledge.General understanding of timekeeping, overtime, payroll recordkeeping, and wage-and-hour concepts applicable to payroll processing.General knowledge of federal, state, and local payroll-tax concepts sufficient to identify issues requiring additional review.Understanding of the importance of payroll controls, approval requirements, confidentiality, segregation of duties, reconciliations, and audit documentation.Ability to analyze payroll reports, identify unusual results, research discrepancies, and document resolutions.Strong attention to detail and commitment to accuracy.Ability to organize recurring work, balance competing priorities, and meet established payroll deadlines.Strong customer service, written, and verbal communication skills.Ability to explain payroll information clearly and respectfully to employees and managers.Ability to collaborate effectively across Human Resources, Finance, Benefits, Academic Affairs, Financial Aid, IT, and university departments.Proficiency with Microsoft Excel and the ability to learn and effectively use Workday reports, workflows, and payroll processes.Ability to maintain confidentiality, exercise sound judgment, and appropriately handle sensitive information.Ability and willingness to learn new payroll requirements, systems, processes, and procedures.Core CompetenciesThe core competencies include:Accuracy and Attention to DetailAccountability and ReliabilityOrganization and Deadline ManagementAnalytical Thinking and Problem SolvingCustomer ServiceConfidentiality and Data StewardshipDocumentation and Control DisciplineCollaboration and Cross-Functional CoordinationAdaptability and Continuous LearningContinuous Process ImprovementMission Alignment and StewardshipProfessional Development and TrainingThe professional development and training include:Annual continuing education regarding University financial reporting, payroll, tax compliance, and internal controls.Workday training applicable to financial, payroll, reporting, and employee data responsibilities.Continuing education regarding international student and employee taxation and multi-state payroll compliance.Training on systems used by the University for payments, cashiering, commerce, payroll, tax reporting, and related activities.Physical and Work Environment RequirementsThe physical and work environment requirements include:Work is generally performed in an office or hybrid work environment.Extensive use of computers, financial systems, payroll systems, and office technology.Ability to sit for extended periods and perform detailed computer-based work.Frequent interaction with employees, managers, Finance, Human Resources, and external advisors.Occasional extended hours may be required during payroll processing cycles, tax filing periods, audits, quarter-end, or year-end activities.Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.Time DemandsAvailability is required during critical payroll-processing periods. Occasional extended hours may be necessary during payroll deadlines, year-end activities, system implementations, audits, emergency processing, or business-continuity events. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background check upon your hire.
Worksite address
abilene, TX, 79601, US
Who can apply
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