Job description
Sitemetric is seeking an experienced and detail-driven Payroll Manager to own the payroll function for a large and growing nationwide workforce. This individual is responsible for payroll compliance, multi-state payroll tax, internal controls, payroll systems governance, and team performance. The ideal candidate is a payroll leader with deep experience who operates with precision, thrives in a fast-moving environment, and is ready to build a best-in-class payroll function as the company scales.
We are looking for a Payroll Manager who takes pride in serving a critical role and shows up each day with a positive attitude and desire to have impact within a market-leading business. If you are a self-starting, service- and detail-minded team player who wants to be part of a fast-growing, innovative company that's changing how the construction industry operates, you will flourish with Sitemetric.
About Sitemetric
At Sitemetric, we turn technology into services that transform how the world is built. This enables our customers to lead the change in critical areas of construction operations: workforce, safety, security, reporting, communications, logistics, and more.
We work closely with owners, general contractors, subcontractors, and construction workers to customize offerings to their needs, including digital onboarding, smart badging, real-time location systems, messaging and mass texting, integrated turnstiles, real-time reporting, emergency mustering, and more.
We currently serve as trusted partner to a growing number of the US's largest, most forward-looking owners and contractors, working with them to ensure what we offer meets their evolving needs, with thousands of companies and workers already on the Sitemetric platform. Together, we are leading the change in how the world is built.
About the Role
As Payroll Manager you will be responsible for compliance, payroll tax, controls, and the final approval of every payroll. This individual owns the payroll vendor relationship and the department's people and processes, serving as the organization's authority on federal, state, and local wage and hour law. The role requires a hands-on leader who follows established corporate controls and standards, and drives continuous, meaningful automation and process improvement.
Key Responsibilities
Payroll Tax & Multi-State Compliance
Own employer tax registrations, withholding accounts, SUTA, and local tax accounts across all states.
Establish payroll tax registrations in new states and local jurisdictions before any employee (corporate hire or field crew) begins work; partner with the People team to get advance notice of new hires and fast-moving project mobilizations.
Review and reconcile all vendor-prepared payroll tax filings and deposits (annual, quarterly, and monthly federal, state, and local filings, including Form 941s and 940s and unemployment taxes); remain accountable as the taxpayer of record.
Serve as primary contact for federal, state, and local tax agencies on payroll tax matters; research and resolve notices, assessments, and penalties with a tracked due-date log ensuring zero open items past 30 days.
Own and correct withholdings by work and residence location, including reciprocity agreements and multi-state crew assignments.
Determine taxability of supplemental wages, per diem, travel pay, and fringe benefits for a traveling field workforce.
Perform and sign off on monthly, quarterly, and annual payroll tax reconciliations, tying liabilities to the general ledger.
Direct year-end: W-2 preview reconciliation in November, production, distribution, and corrections.
Ensure SUTA and other applicable tax rates are correctly updated in payroll system by payroll provider annually
Wage & Hour Compliance
Serve as the department's authority on FLSA and state and local wage and hour law; coordinate with employment counsel on interpretation.
Direct a semi-annual sweep of state and municipal minimum wage changes and verify every affected rate in the payroll system before the effective date.
Maintain pay-frequency, pay-statement content, and wage-notice compliance by state (including CA Labor Code 226 and NY WTPA).
Own garnishment, levy, and record-retention compliance across states; manage intake and disbursement directly or through the payroll vendor's garnishment services.
Coordinate responses to unemployment claims, wage claims, agency audits, and government inquiries with other internal stakeholders.
Maintain current knowledge of changing payroll regulation through professional education and multi-state law update resources.
Controls, Systems & Vendor Governance
Review and approve the payroll register and transmit and fund payroll, following established controls and processes.
Design and enforce segregation of duties: dual control over bank and rate changes.
Approve all production configuration changes to earnings codes, deductions, taxes, accruals, and pay rules under formal change control.
Own payroll system configuration and the payroll vendor relationship (currently ADP), including service levels, module scope, and annual service reviews.
Manage the payroll vendor's module and service portfolio; leverage vendor services for transactional work where more cost-effective than internal staff time.
Monitor and maintain interfaces between payroll and connected systems (for example, HRIS, payroll, and workforce management); proactively resolve integration challenges before they affect the business.
Administer payroll and timekeeping system security roles and conduct semi-annual access reviews.
Payroll Reporting & Financial Support
Prepare recurring payroll report packages for Finance, Accounting, HR, and executive leadership.
Support internal and external financial audits, workers' compensation audits, and 401(k) plan audits with payroll data and documentation.
Analyze overtime and attendance trends; deliver actionable insights to Operations and Finance.
Monitor departmental KPIs including payroll accuracy rate, off-cycle payment volume, timecard approval rates, and tax notice resolution.
Reconcile accrued payroll, PTO liability, and deduction accounts with Finance at each close.
Leadership, People & Process Improvement
Supervise, cross-train, mentor, and evaluate the payroll team; maintain a documented coverage plan.
In coordination with Finance leadership, set departmental goals, performance expectations, and SOPs; ensure each seat documents its own processes.
Own payroll policy, SOP governance, and internal controls; drive continuous automation and process improvement.
Appropriately escalate issues to internal stakeholders to achieve prompt resolution.
Other duties as assigned.
Qualifications
Core qualifications include:
10+ years of payroll experience, including 5+ years leading a multi-person payroll function with a nationwide footprint
Demonstrated expertise in optimizing payroll systems, increasing efficiency, and driving continuous improvement
Deep knowledge of federal, state, and local wage and hour law, payroll tax requirements, and multi-state compliance across a nationwide footprint
Experience managing payroll for thousands of employees, including a large hourly, field-based workforce
Certified Payroll Professional (CPP) strongly preferred; FPC considered with equivalent experience
Proven track record of designing and enforcing payroll internal controls and segregation of duties
Strong working knowledge of payroll system configuration, integrations, and change control
Excellent analytical, reconciliation, and reporting skills
People leadership experience with a track record of developing and cross-training direct reports
Ability to operate with precision in a high-volume, fast-paced environment
Preferred
Experience with construction, facilities services, or other field-based, high-turnover workforce environments
Experience with ADP Workforce Now or comparable enterprise payroll platforms
Familiarity with outsourced garnishment, unemployment claims management, and W-2 fulfillment services
Experience managing payroll in a high-growth business
Background in payroll process automation and system-driven compliance
Perks & Benefits
As part of the Sitemetric team, you'll receive:
Health, dental, and vision insurance for full-time employees
401(k) eligibility
Accrued paid sick leave for all employees
Flexible PTO
Opportunities for career growth and professional development
Supportive team culture that values clarity, reliability, and high performance
Access to the right tools, technology, and support to do your best work
Additional Information
The base pay for this position ranges from $90,000 – $115,000 per year. This role is eligible for a 10% discretionary bonus. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, credentials, and experience.
How to Apply
Interested individuals should apply to Sitemetric.com/careers. Sitemetric accepts applications on an ongoing basis.
Sitemetric is proud to be an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.