About this opportunity
Ascension Property Services lists this Payroll Specialist opportunity in brentwood, Tennessee. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Payroll Specialist
Ascension Property Services is seeking a Payroll Specialist who is responsible for the accurate and timely processing of multi-state payroll for employees across multiple operating companies within a fast-paced construction and field services environment. This role ensures payroll transactions are processed accurately, employees are paid correctly and on time, and payroll records are maintained in compliance with company policies and applicable federal, state, and local regulations.
This position is a member of the Corporate Accounting department and will be reporting to the Payroll Manager. The Payroll Specialist serves as a key resource supporting payroll administration, payroll audits, reporting, reconciliations, and employee pay inquiries while partnering closely with Human Resources and Operations as needed. The position also supports prevailing wage projects, certified payroll reporting, and Davis-Bacon compliance requirements as applicable to the business, ensuring contractual and regulatory obligations are met.
The ideal candidate possesses strong payroll processing experience, exceptional attention to detail, and the ability to manage complex payroll activities within the construction, mechanical, electrical, plumbing, or specialty contracting industries.
Essential Duties and Responsibilities
Process weekly payroll accurately and on schedule for hourly and salaried employees
Review approved payroll data received from field operations for completeness and accuracy
Validate earnings, deductions, taxes, garnishments, benefits, and labor allocations
Process payroll adjustments, corrections, and off-cycle payrolls as needed
Maintain payroll records and supporting documentation
Respond to employee and management payroll inquiries
Ensure payroll compliance with federal, state, and local wage and hour regulations
Support year-end payroll processing and reporting requirements
Maintain confidentiality and security of payroll information
Audit approved payroll records prior to payroll processing
Investigate and resolve payroll discrepancies and exceptions
Reconcile payroll reports and identify trends requiring correction
Support payroll administration for prevailing wage and government-funded projects
Prepare and submit certified payroll reports, including WH-347 reporting requirements
Review employee classifications, wage determinations, and fringe benefit calculations
Assist with Davis-Bacon and prevailing wage compliance activities
Support contractor, customer, and government agency payroll audits and reporting requests
This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Responsibilities may change at any time based on business needs.
Qualifications
3-5 years of payroll processing experience required
Certified payroll and prevailing wage experience is required
Experience processing payroll through ADP Workforce Now or comparable enterprise payroll systems required. ADP Workforce Now experience strongly preferred
Experience processing multi-state payroll in a high-volume environment
Core Competencies
Payroll processing expertise
Payroll compliance knowledge
Certified payroll and prevailing wage knowledge
Proficiency in accounting software, payroll software, and MS Office Suite
Attention to detail
Payroll auditing and reconciliation
Problem-solving and analytical thinking
Customer service orientation
Communication and collaboration in a team environment
Confidentiality and professionalism
Work Environment
This position operates in a fast-paced, deadline-driven environment supporting multiple operating companies across various states and business lines. The Payroll Specialist regularly collaborates with employees, field operations, project management, Human Resources, and leadership teams to ensure accurate and timely payroll processing. Success in this role requires strong attention to detail, the ability to manage competing priorities, and a commitment to meeting critical payroll deadlines while maintaining a high level of accuracy, confidentiality, and customer service. The position is office-based in Brentwood, TN with a weekly schedule allowing for one remote day per week.
About Ascension Property Services
Ascension Property Services (APS) is a leading provider of mechanical, electrical, and plumbing (MEP) construction, service, and maintenance solutions serving commercial, industrial, and multifamily customers across the United States. Through a growing portfolio of highly respected operating companies and more than 1,500 employees, APS combines the strength and resources of a national platform with the local expertise, relationships, and craftsmanship that drive exceptional customer service. From preconstruction and project delivery to ongoing maintenance, repair, retrofit, and facility support, APS is committed to building lasting partnerships, developing exceptional talent, and creating opportunities for growth while preserving the entrepreneurial spirit of its operating companies.
We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status under applicable law.
Worksite address
brentwood, TN, 37027, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.