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Job description
Salary: $21.48 - $32.22 Hourly
Location : City Hall, 211 W Aspen Ave, Flagstaff, AZ
Job Type: Contract Temporary; Benefit Eligible
Job Number: 164-26
Division: Management Services
Opening Date: 09/11/2026
Closing Date: 9/27/ :00 PM Arizona
Work Week: Monday through Friday 8:00 AM to 5:00 PM
Post-offer Requirements: Background
Additional Information: Please note that this is a two-year, benefit-eligible contract position.
Budgeted Min: $21.48
Budgeted Max: $26.85
Description
The City of Flagstaff is seeking a detail-oriented payroll professional to support daily and monthly payroll operations, including reviewing timecards for compliance with federal and state laws, as well as City policies and practices. This position also plays an important role in reconciling monthly health insurance and employee benefit costs and processing payments.
Key responsibilities include benefit reconciliation , reviewing and verifying payroll-related records, and supporting accurate and timely payroll processing.
If you are organized, dependable, and take pride in accuracy, we invite you to apply.
Please note that this is a two-year, benefit-eligible contract position .
Examples of the Work Performed
Provides excellent customer service to both internal and external customers.
Prepares reconciliations of general ledger accounts, reports, and payments to reporting agencies.
Creates and enters journal entries routinely and as assigned.
Prepare and/or verifies accurate and complete financial reports from accounting data.
Prepares and enters requisitions and invoices for finance to generate payments.
Manages special projects as assigned.
Plans, organizes, secures resources, and implements projects.
Maintains and updates website and portals for multiple areas.
Works with auditors by providing reports, answering questions, and resolving problems.
Oversees filing and general record keeping along with public records requests.
Cross trains and performs functions in one of more of the focus areas listed below.
Ensures employees' time entered complies with City policy, procedures, and payroll law and preparing payroll checks.
Collects time sheets, reviews for compliance, and oversees and ensures necessary corrections.
Processes payments for direct deposits, pay cards and checks.
Receives, reviews, corrects, and enters PAFs into payroll system.
Performs monthly benefit reconciliation.
Remains informed of payroll laws and City policies and procedures in order to provide current and accurate information.
Researches payroll laws.
Attends trainings and/or workshops.
Provides employees with accurate information.
Determines, prepares, and conducts payroll-related training for employees.
Calculates information for wage garnishment forms.
Creates, maintains, and updates payroll related forms.
Conducts exit interviews with employees.
Calculates final paychecks and answers questions.
Completes multiple reconciliations with minimal supervision.
Responsible for submitting bi-weekly contributions to various entities including ASRS and PSPRS.
Assist all employees' concerns, needs, and questions.
Other duties as assigned.
To review the full job description for this position, please click the following link:
Qualifications
MINIMUM QUALIFICATIONS
High school diploma or G.E.D.
Two (2) years of payroll experience
Any combination of relevant education and relevant experience may be substituted on a year-for-year basis.
DESIRED EXPERIENCE AND TRAINING
Two (2) years of experience in governmental accounting or record keeping utilizing computerized accounting systems including, but not limited to Superion products.
A.A. degree or higher in Business Administration or a related field.
OTHER REQUIREMENTS
Regular attendance is an essential function of this job to ensure continuity.
Three (3) years of experience with computer applications, particularly Microsoft Excel and payroll systems.
Supplemental Information
CURRENT COMPENSATION AND BENEFITS:
We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.
Our total compensation package includes best-in-class benefits and an annual salary of $44,678.40- $67,017.60 based on the candidate's qualifications and experience. Plus:
Arizona State Retirement System with 100% Match
Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of approximately 12%
Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness Employer
Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers
Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!
The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.
INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.
RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.
DEFERRED COMPENSATION
Employees may make pre- or post-tax contributions to a 457 Retirement Plan through Voya, Nationwide, or Mission Square account via Payroll Deduction.
Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click
01
What is your highest level of education? High school diploma or GED
Associate's degree or 60 college credits
Bachelor's degree
Master's degree or higher
None
02
How many years of experience do you have in payroll? None
Zero to less than one year
One to less than two years
Two years or more
03
Do you have experience reviewing employee time entries or timecards for accuracy-compliance with applicable federal and state laws? Yes
No
04
How many years of experience reviewing employee time entries or timecards for accuracy and compliance with applicable federal and state laws do you have? None
Less than one year
One to two years
Three to four years
Five or more years
05
Please briefly describe your experience, including the types of timekeeping systems, records, or regulations you worked with.
06
Do you have experience reconciling employee health or other benefit accounts? Yes
No
07
How many years of experience do you have in reconciling employee health or other benefit accounts? None
Less than one year
One to two years
Three to four years
Five or more years
08
Please briefly describe your experience, including the types of benefits reconciled and the reconciliation process you performed.
09
Do you have experience reconciling general ledger accounts, financial reports, payments, or other financial records? Yes
No
10
How many years of experience do you have in reconciling general ledger accounts, financial reports, payments, or other financial records? None
Less than one year
One to two years
Three to four years
Five years
11
Please briefly describe the types of reconciliations you performed and the level of independence or supervision involved.
12
This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. This position is budgeted for the following range: $21.48-$26.85. Are you okay with that pay range? Yes
No
Required Question
Worksite address
flagstaff, AZ, 86004, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.