Payroll Specialist

Job description

Payroll Specialist

Reports to Payroll Manager

Terms of Employment: 12 months

Salary: Classified Salary Schedule – range Q - T

Qualifications:

Associate degree preferred

NCASBO Certified School Business Specialist preferred

One to three years prior school district payroll experience required

Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Essential Job Functions:

Prepares and enters data for monthly payroll payments computing proper payment according to employees' status (i.e., 10-month, 11-month, 12-month, full-time or part-time)

Edits payroll by reviewing data submitted from schools regarding hours and days worked, as well as absences

Prepares and processes monthly payrolls, including longevity

Maintain absences for Central Office employees, principals, bookkeepers and child nutrition managers

Maintain Timekeeper timesheets for Central Office classified employees and appropriate comp time balances

Maintains employee payroll records, including data such as names, addresses, telephone numbers, retirement numbers, employment anniversary, years of service, deduction information, direct deposit requests, tax forms, sick leave, annual leave, personal leave, days worked and days paid

Verifies changes in salaries and employment status as authorized by Human Resources

Prepares supplements twice a year for employees and processes bonuses as requested

Understand policies, rules and regulations and laws governing North Carolina school payroll

Assists with upgrading and maintaining salary tables

Assists with the set-up of payroll calendars

Processes payroll deductions for tax sheltered annuities, garnishments, SECU, or any approved professional organizations

Reconciles monthly deduction registers; submits checks and documentation for payment

Maintains employee records for benefit deductions

Prepares employment verifications

Prepares monthly school billings for funds due to Harnett County Schools

Prepares monthly retirement report for submission to the North Carolina Retirement System after monthly payrolls are complete

Prepares monthly/quarterly Affordable Care Act (PPACA) reports to ensure IRS employer mandate regulation compliance

Assists in internal and external audits as necessary

Maintains and updates AESOP administration and employee profiles. Assists bookkeepers with absences and vacancies for employees and with reporting

Process and create district W-2 for distribution

Process and submit monthly and quarterly payroll taxes

Prepare DPI reports/surveys (i.e. SS300) as required

Prepare 202/Buds when necessary

Foster continuous improvement with transportation/HR and other district departments

Performs other duties and responsibilities as assigned by supervisor July 2026

Physical and Cognitive Requirements:

The major physical and cognitive requirements listed below are applicable to this job classification within Harnett County Schools.

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

prepare, read and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job

understand and conform to all rules of punctuation, grammar, diction and style

speak to individuals or groups of people with poise, voice control and confidence

respond adequately to inquiries or complaints

write using standard convention in all languages required by the job

apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions

apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form

communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)

use/interpret job related terminology, mathematical formulas and functions effectively and efficiently

deal with people beyond giving and receiving instructions

perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations

be sensitive to, cultural differences among individuals and groups of persons

operate a motor vehicle

operate/use a variety of automated office machines and other office equipment

operate/use a variety of printing/graphic arts machines

operate/use a variety of audiovisual/electronic machines and devices

operate/use a variety of communication machines/equipment/devices

operate/use a variety of job specific machines/equipment July 2026

Worksite address

lillington, NC, 27546, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.