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Job description
Payroll Specialist
A well-established organization in the construction and mechanical services industry is looking for an experienced Payroll Specialist to join their accounting team. This is a hands-on payroll role responsible for processing weekly payroll while supporting both union and non-union employees. The ideal candidate will have strong payroll experience and be comfortable working with union agreements, certified payroll, wage rates, and fringe benefits.
Why This Opportunity Stands Out
Join an established and growing organization
Hands-on ownership of the weekly payroll process
Work with both union and non-union employees
Collaborative team environment with exposure to HR, accounting, and field operations
Opportunity to utilize your union and certified payroll experience
Stable organization with competitive compensation and benefits
What You'll Be Doing Process accurate and timely weekly payroll for union and non-union employees
Review and interpret union agreements, wage rates, benefit requirements, and fringe calculations
Calculate regular wages, overtime, deductions, garnishments, and other payroll adjustments
Process and maintain certified payroll and prevailing wage requirements
Prepare union reports and coordinate benefit payments
Ensure payroll is processed in accordance with applicable union agreements and company policies
Review payroll for accuracy and audit payroll records to identify and resolve discrepancies
Reconcile payroll-related accounts and assist with general ledger reporting
Maintain accurate and confidential employee payroll records
Work closely with HR, accounting, employees, and field teams to resolve payroll questions and issues
Assist with payroll reporting, audits, year-end processes, and tax-related requirements
Stay current on changes to union agreements, wage rates, payroll regulations, and compliance requirements
Help identify opportunities to improve payroll processes, accuracy, and efficiency
What We're Looking For 3+ years of hands-on payroll experience
Strong union payroll experience required
Certified payroll and/or prevailing wage experience required
Construction, mechanical, skilled trades, or another project-based environment strongly preferred
Strong understanding of payroll calculations, overtime, deductions, fringes, and payroll compliance
Experience working with multiple union agreements or wage schedules
Experience with payroll and/or ERP systems
Strong attention to detail and accuracy
Ability to manage confidential employee information
Strong organizational and communication skills
Ability to work independently while collaborating with HR, accounting, and operations
Competitive salary + benefits
If you have strong payroll experience and are comfortable working with union and certified payroll, I'd love to connect.
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#INSEP2026
#LI-CC2
EB-
Worksite address
santa clara, CA, 95053, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.