Payroll & Staff Accountant

Job description

Payroll & Staff Accountant

nPrint (

nApply

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nPayroll & Staff Accountant

nSalary

n$53,681.00 Annually

nLocation

nQuad Cities Campus - Moline, IL

nJob Type

nFull-Time Staff

nJob Number

n nDepartment

nPayroll

nOpening Date

n07/20/2026

nClosing Date

nContinuous

nWork Hours

n8-5, with some late nights weekends as needed

nApplication materials required

nCover Letter, Resume/CV, Transcripts, Letters of Recommendation

nnnDescription

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nnBenefits

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nnQuestions

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n nGeneral Information & Responsibilities

nGENERAL RESPONSIBILITIES: The Payroll & Staff Accountant I plays a key role in ensuring employees are paid accurately and on time, supporting both employee well-being and trust in the College. This position processes payroll and benefits, ensures compliance with laws, contracts, and policies, and provides technical and analytical support. By maintaining accuracy and consistency, the Payroll & Staff Accountant I helps safeguard College resources and contributes to a positive employee experience.

nDescription of Duties

nDESCRIPTION OF ESSENTIAL DUTIES:

nPayroll Processing & Compliance

nnnProcess payroll and benefit changes accurately and on schedule.

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nnReview timesheets for compliance with DOL, IDOL, and collective bargaining agreements.

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nnVerify pay change documentation and approvals.

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nnReconcile payroll liability accounts and prepare fund transfer documentation.

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nnReview faculty compensation against contract parameters.

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nnCommunicate new-hire payroll details to employees.

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nnMaintain employees leave balances, accruals, and year-end rollovers.

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nnEnsure payroll procedures and confidentiality standards are followed.

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n nReporting & Analysis

nnnCreate payroll and budget reports using ERP/report writer tools (export to Excel).

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nnReview student enrollment for FICA exemption eligibility.

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nnPrepare and file required state and federal payroll reports (e.g., new hire, DOL).

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nnAssist with state and federal reporting, retirement system submissions, and benefits-related payments.

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nnReconcile benefit deductions to vendor invoices as needed.

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n nCollaboration & Customer Service

nnnWork closely with Human Resources and Finance to ensure accuracy of pay and benefits.

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nnProvide payroll support and problem resolution to employees.

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nnAssist in developing and maintaining payroll documentation, standards, and disaster recovery plans.

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nnStay current on payroll laws, tax regulations, and retirement rules.

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nnInterpret and explain labor contract provisions as needed.

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n nDESCRIPTION OF OTHER DUTIES:

nnnAssist with reconciliations, labor distributions, budget processes, and audits to maintain financial accuracy.

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nnSupport process improvements and policy updates to enhance efficiency and service delivery.

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nnConduct payroll system testing and maintenance to ensure system reliability.

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nnProvide system and policy training to staff, building organizational knowledge.

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nnDirect the work of student employees and interns, offering mentorship and practical experience.

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nnPerform other duties as assigned, contributing to the team’s overall success.

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n nOVERALL ACCOUNTABILITIES:

nnnDemonstrates Black Hawk College Core Values.

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nnProduces accurate, efficient, and timely work.

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nnMaintains confidentiality of information and records.

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nnKeeps payroll knowledge current and up to date.

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n nPRINCIPAL WORKING RELATIONSHIPS:

nnnReports directly to the Director of Payroll.

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nnCollaborates with Payroll, Finance, and Human Resources staff.

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nnProvides reliable support and service to employees across the College.

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n nEducation & Experience

nEDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

nnnBachelor’s degree in accounting, business, or finance required; in lieu of a degree, 10 years of relevant experience may be accepted.

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nnMinimum of 2 years’ payroll processing experience and 2 years’ general accounting experience required.

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nnIn-house payroll processing and Ellucian Banner experience preferred.

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nnKnowledge of payroll laws, regulations, and ERP/payroll systems required.

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nnProficiency in Microsoft Excel, Word, and Outlook required.

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nnStrong organizational skills, attention to detail, and analytical ability.

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nnEffective written and verbal communication skills.

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nnCommitment to excellent customer service, continuous improvement, and confidentiality.

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n nPHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the employee to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Functions.

nnnStationary work:Remains at a workstation 50%+ of the time.

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nnMovement:Occasionally moves within the office to access files and equipment.

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nnOperation:Regularly uses computers, calculators, copiers, and printers.

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nnCommunication:Frequently interacts with employees and students regarding payroll inquiries.

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nnDocument handling:Reviews and verifies payroll and HR documents for accuracy.

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nnLifting:Occasionally moves boxes/files up to 30 lbs.

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n nThe above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.

nSupplemental Information

nBlack Hawk College does not sponsor employment visas.

nBlack Hawk College is an AA/EEO employer.

nWhile you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

nCore Benefits

nMedical

nPrescription Drug Plan

nMail Order Pharmacy

nDental

nVision

nBasic Life Insurance

nTuition Waiver

nEmployee Assistance Program

nLong-Term Disability

nFlexible Spending Account (FSA)/Dependent Care Account (DCA)

nPaid Holidays

nSick Leave

nVacation

nPersonal Days

nRetirement Pension Plans

nState University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit

nOptional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

n01

nDo you have a bachelor’s degree in accounting, business, or finance, or in lieu of a degree, 10 years of relevant experience?

nnnYes

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nnNo

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n n02

nDo you have a minimum of 2 years’ payroll processing experience and 2 years’ general accounting experience?

nnnYes

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nnNo

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n n03

nDo you have a knowledge of payroll laws, regulations, and ERP/payroll systems?

nnnYes

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nnNo

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n n04

nDo you have a proficiency in Microsoft Excel, Word, and Outlook?

nnnYes

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nnNo

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n nRequired Question

nEmployer

nBlack Hawk College

nAddress

n th Ave

nMoline, Illinois, 61265

nPhone

n n nWebsite

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Worksite address

moline, IL, 61266, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.