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Job description
The Dover Companies—comprising Cedarhurst Senior Living, Dover Development, Dover Capital, Dover Health, and Brahms Construction—specialize in the development, construction, and management of senior living communities throughout the Midwest. Our integrated approach enables us to create vibrant environments where seniors can thrive, supported by a full continuum of services designed to enhance their quality of life.
Why Work for The Dover Companies
We believe our team is our greatest strength. That’s why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We’re committed to promoting from within and supporting team members who want to build their careers with us.
We offer a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.
Additional Benefits Include:
Work that makes a difference in the lives of our residents and community
An on-site gym with brand-new equipment
A personal trainer offering daily group classes, stretching sessions, and one-on-one training
Catered lunches twice a week, prepared by our on-site chef
Monthly team events and more
Position Summary
The Personal Assistant provides high-level, confidential personal and administrative support to the Chief Executive Officer (CEO). This role serves as a trusted extension of the CEO, managing a broad range of professional and personal responsibilities across both the home and office environments. The ideal candidate is a proactive, service-minded professional who is highly organized, discreet, and executes responsibilities with a high degree of accuracy and attention to detail.
The following duties are normal for this position. This list is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Manage aspects of the CEO’s family and office calendar, including scheduling and prioritization
Track open action items across personal and professional projects; proactively follow up to ensure timely completion
Screen and triage all incoming communications, including but not limited to email and phone calls on the CEO’s behalf
Manage all domestic and international travel logistics, including air, ground transportation, hotels and dining reservations for the CEO, his family and other company executives
Prepare itineraries with contingency planning for delays or changes
Oversee the CEO’s personal household operations, including coordination with household staff and vendors
Manage personal vendor and household service provider relationships, such as home repair, contractors, auto services, medical appointments, personal shopping and more
Handle personal bill payment, insurance coordination and expense tracking as directed
Source, research, and procure personal purchases and special occasion needs
Coordinate family-related scheduling, school calendars, and personal appointments
Manage home maintenance schedules, service calls, and vendor follow through for one or more residences
Assist with the management of pet care, including walking the dog(s) and scheduling/facilitating veterinary appointments
Conduct research on a wide range of topics and compile concise, actionable summaries for the CEO’s review
Plan and coordinate special events, dinners, and high-profile social engagements on behalf of the CEO
Facilitate ordering meals from the onsite office café and/or outside restaurants; follow through on delivery as needed
Ensure the CEO and family cars are kept with full gas tanks and facilitate frequent car washes
Manage special projects from inception to completion, coordination with internal teams and external parties as needed
Maintain cleanliness and organization of the CEO’s office and ensure office supplies are consistently stocked
Provide ad hoc support to other executive team members as needed, including assistance with scheduling, errands, and special projects
Handle highly sensitive and confidential information with absolutely discretion and professionalism at all times
Other duties as assigned
Qualifications, Education and/or Experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
Five (5) plus years of experience as a Personal/Executive Assistant supporting a C-Suite executive is required
Three (3) years of customer service experience is required
Bachelor’s degree in business administration or related field is preferred
Demonstrated experience in supporting executives in multi-entity environments
Experience organizing meetings, events, and travel arrangements, including logistics and vendor coordination is preferred
Background in household management
Knowledge of project management tools (e.g., Asana, Trello) is a plus
Excellent interpersonal, written, and verbal communication skills
Exceptional problem-solving, critical thinking, and attention to detail
Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions
Proven ability to manage sensitive, high-priority, and non-routine information
Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment
Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and similar productivity software is required
Valid driver’s license and reliable transportation is required
Working Conditions
As part of The Dover Company’s commitment to providing outstanding care and support, the company ensures that staff work under conditions that prioritize safety, collaboration, and professional growth. The conditions listed below define the experience of working in the Home Office or remotely.
While performing the duties of this job, the employee is required to stand/move, communicate, and identify written information.
The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to fifty (50) pounds independently.
Majority of work will take place in the employer’s home, with some travel required for errands and appointments. When not working in the home, work may take place at the Dover Companies Headquarters, located at 300 Hunter Ave, St. Louis, MO 63124
Availability to work flexible hours, including evenings and weekends as needed, and be available by phone/text during off-hours for urgent matters
This position requires maintaining confidentiality, particularly when dealing with the family’s personal matters, business affairs, or sensitive information.
While overnight travel for this role is not anticipated, there may be situations that arise that require this role to travel to an offsite company location. Anticipated potential travel does not exceed 10% of the annual work of this position.
This position may need to move through areas of the corporate office or other worksites of the organization.
The role requires a high level of adaptability and the ability to respond effectively to changing priorities or urgent requests.
We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.