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Job description
Plumbing Service Administrative AssistantTherma's Service team is in immediate need of a Plumbing Service Administrative Assistant! Have experience working in the Plumbing Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!Why Therma?Our Culture – Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions.Paying it Forward – We contribute thousands of hours of volunteer service in our communities each year, and our company acts as a conduit to help people get connected to the services opportunities that mean the most to them.Teaching and Learning – We create a culture of teaching and learning through cross-mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.Mixing Business with Pleasure – We care passionately about our clients and each other, and we do our best to spark a spirit of excitement and discovery in everyone around us.Our Benefits – We offer a competitive benefits package, including 401k, Life Insurance, Medical, Vision, and DentalEssential Job ResponsibilitiesWord processing, excel spreadsheets, editing, and formattingWorking with foreman and field staff to complete daily reports and file documents, daily.Assist with monthly billing utilizing Therma sites and ExcelStorage of job files and documents onto cloud sites- sharing and updating as months passEstablish, update, and maintain files, records, and other documents as requiredOrganize administrative tasks and procedures- keeping track of tasks completed and communicating- sharing any updatesAssist with administrative problem solving, development and execution of stated goals and objectivesThis position will require office and field work assistance as needed.Frequent phone interaction with customers during contract renewalMaintain and track preventative maintenance contract customer databaseMaintain and track backflow testers certifications and test kits with all water purveyors.Process all paperwork produced by the backflow technicians.Qualification Requirements:Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook- Calendar)Knowledge of HubSpot, ONE drive, and SYNCTA a plus.High attention to detailAbility to work independentlyFlexibility and ability to prioritizeStrong analytical skills and demonstrated ability to manage multiple tasksAbility to organize computer files and update documentsConstruction background is preferred1-2 years of experience in an administrative role requiredJob position is assisting field project managers and staff on siteJob site hours usually begin at 6 or 7amConstruction site clothing is requiredBackflow tester certified or willing to obtain within 6 months of hire dateMust be able to lift 35lbs.Must be willing to work off hours, overtime, and/or weekends as neededHourly Compensation: $25-$33. Notes: Actual compensation will be based on skills, experience, and work location, and may vary from the posted range. This posting reflects compensation at the time of posting and may be updated.
Worksite address
san jose, CA, 95112, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.