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Job description
This listing closes on 10/1/2026 at 11:59 PM Eastern Time (US & Canada).EmployerCity of Statesville (NC)Salary$41,121.60 - $67,849.60 AnnuallyLocationCity of Statesville, NCJob TypeFull-TimeJob Number DepartmentPoliceOpening Date09/18/2026Closing Date10/1/2026 at 11:59 PM Eastern Time (US & Canada)DescriptionBenefitsQuestionsJob Overview Police Records Specialist Police Department Salary Range: $19.77 - $32.62 Hourly / $41,121.60 - $67,849.60 Annually FLSA Position Class: Full-Time, Non-Exempt Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Posting Closing Date: October 1, 2026 Summary This position performs sensitive and confidential clerical and administrative work involving the preparation, processing, maintenance, retrieval, and release of police records, reports, and related information. Work includes maintaining records in accordance with applicable laws, policies, and security requirements while interacting with City personnel, court officials, law enforcement agencies, the media, and the public.Essential Duties and ResponsibilitiesNOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville and meet the needs of the organization, which may result in the assignment of other duties and take precedence over duties described in this job description. This job description is not intended to be all-inclusive. Reviews daily reports for accuracy involving correct grammar, spelling, and punctuation; reviews daily reports for correct North Carolina Statutes and National Incident-Based Reporting System (NIBRS) codes before submission to the Records Management System (RMS) and the state of North Carolina.Disseminates record information to department staff, outside law enforcement agencies, the public, and other employees based on the North Carolina public records law and departmental policy.Redacts certain information from records/reports prior to releasing information to the media or the public based on the North Carolina Public Records Law and/or departmental policy.Processes a variety of correspondence, proofreads materials for accuracy, completeness, and compliance with departmental regulations and NC state reporting.Receives, processes, distributes, and maintains departmental correspondence and related records.Enters citations daily into the RMS and state database.Prepares, reviews, and/or corrects the monthly NIBRS report to the state of North Carolina.Trains new employees, current employees, and volunteers in appropriate duties.Seals and expunges official records as required by court orders.Enters and maintains information in the parking ticket system.Performs other duties as assigned.Minimum Requirements Education and/or Experience High School Diploma or GED.One (1) year of records management, administrative support, law enforcement support, or closely related clerical experience. Requirements Possession of a valid North Carolina driver's license, or any valid driver's license with ability to obtain a North Carolina driver's license within 60 days of establishing a permanent residence in North Carolina.Must meet and maintain all applicable certification, training, criminal justice information, records management, confidentiality, security, and system-access requirements as outlined in Appendix C: Police Records and Criminal Justice Information Standards.Supplemental Information Knowledge, Skills, and Abilities General knowledge of modern record-keeping procedures and practices.General knowledge of Police Records Management Systems.General knowledge of Police Department policies, procedures, records management practices, and records retention requirements.General knowledge of local, state, and federal laws, codes, and regulations governing the maintenance and release of police records and information.Ability to interpret, explain, and apply pertinent local, state, and federal laws, codes, and regulations governing the maintenance and release of police records and information.Ability to maintain confidentiality of sensitive information.Ability to maintain accurate records and files.Ability to review records and reports for accuracy, completeness, and compliance with applicable laws, regulations, and reporting requirements.Ability to operate general office and data entry equipment.Ability to communicate ideas clearly, concisely, and effectively, both orally and in writing.Ability to establish and maintain effective working relationships with colleagues, other departments, supervisors, court personnel, other law enforcement agencies, and the public. Job Related Physical Requirements This position involves sedentary work requiring the exertion of 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met; vocal communication is required to express or exchange ideas by means of the spoken word, and to convey detailed or important instructions to others; hearing is required to respond to spoken words, to receive and understand information, and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Working Conditions The employee is not subject to adverse environmental conditions. Appendix C: Police Records and Criminal Justice Information Standards This appendix applies to employees responsible for creating, reviewing, maintaining, processing, storing, retrieving, analyzing, releasing, redacting, retaining, or otherwise managing police records, criminal justice information, and law enforcement data. Employees covered by this appendix must meet and maintain all City, Police Department, state, federal, confidentiality, records management, information security, criminal justice information, training, and system-access requirements applicable to their assigned position. At a minimum, employees covered by this appendix must: Successfully complete all required background investigation, fingerprinting, criminal history review, and security screening applicable to the position.Complete and maintain all required CJIS, information security, records management, and other mandatory training applicable to assigned duties.Maintain eligibility for access to Records Management Systems (RMS), criminal justice information systems, crime analysis systems, GIS applications, and other restricted law enforcement information systems required for assigned duties.Maintain the confidentiality, integrity, and security of criminal justice information, police reports, investigative information, intelligence information, analytical products, personnel records, and other restricted information.Comply with all applicable laws, policies, and procedures governing records creation, review, release, redaction, expunctions, retention, and dissemination.Ensure the lawful handling, maintenance, analysis, storage, retrieval, dissemination, and release of police records, criminal justice information, and related law enforcement data.Remain eligible to perform assigned records management, criminal justice information, and law enforcement data management duties. Failure to maintain required training, system access, confidentiality requirements, security approval, or other applicable standards may result in reassignment, disciplinary action, or separation from employment. If any provision of this appendix conflicts with applicable federal law, North Carolina law, FBI CJIS Security Policy, or other controlling legal authority, the controlling law or requirement shall govern.Equal Opportunity Employer Benefits At A Glance Benefits are a valuable part of your total compensation at City of Statesville. Your benefits package provides protection for you and your family with expenses shared by the city or available to you at discounted group rates. Below is a brief summary of the choices available to all eligible regular, full-time employees. Part-time employees' benefits differ from full-time employees' benefits and are listed below. Our current Open Enrollment Guide for City Benefits can be found here: City of Statesville Benefits Full-Time Employee Benefits Health & Welfare Benefits Health Care Insurance PPO or HDHP/Prescription Drug ProgramLifestyle programs (weight management, Tobacco Cessation, Stress Management)Telehealth Online Appointments 24/7Dental InsuranceVision InsuranceLife InsuranceAccidental Death and Dismemberment Insurance ( AD&D)Flexible Spending Account (FSA)Dependent Care Reimbursement (DCFSA)Health Savings Account (HSA)Travel Accident InsuranceEmployee Assistance Plan ( EAP)Tuition ReimbursementSecondary Language Incentive PayBereavement Leave Retirement Benefits Pension Plan – NC Local Government Employee Retirement System (LGERS)NC 401(k) EmpowerNC Roth 401(k) EmpowerNC 401(k) Match Empower457(b) NationwideRoth 457(b) NationwideFireman's Pension Fund Time-Off Benefits Twelve (12) Paid HolidaysVacationSick LeaveSchool Visitation - unpaid, up to 4 hours to attend school activities.Military Differential Pay Wellness Benefits Health FairBiometric ScreeningFlu ShotsStatesville Fitness & Activity Center (SFAC)Wellness Activity CalendarSee HR for Other Fitness Center Discounts Additional Benefits Take Home Vehicle (based on position)Working Advantage - Employee Discount ProgramChristmas Bonus (Based yearly on City Council approval)Employee Appreciation PicnicVeterans BreakfastService Award ProgramCareer Development (eligible departments)Alternative Work Arrangements available based on departmental needsCellphone DiscountsCity Cell Phone (eligible positions)Student Loan Forgiveness (PSLF) Program Voluntary Benefits Short-Term Disability InsuranceLong-Term Disability InsuranceHospital IndemnityCritical IllnessGroup Accident InsuranceWhole Life InsuranceVoluntary Supplemental Life insurance Safety Benefits (Eligibility: based on job position) Boot Vouchers – yearlySafety Glasses – every (2) yearsHearing Tests – yearlyUniforms (eligible departments) Police Department Benefits Law Enforcement Officers' Separation AllowanceDegree IncentiveCertification IncentiveSpecialized Unit IncentiveShift Differential Pay401(k) 5% ContributionUniform Stipend (based on position) ----------------------------------------------------------------------------------------------------------------------- Part-Time Employee Benefits Health FairFlu ShotsEmployee Appreciation PicnicVeteran's BreakfastService AwardsEmployee Assistance Program (EAP)Employee Discount Program – Working Advantage BenefitsBiometric Screening457(b) NationwideStatesville Fitness & Activity Center (SFAC)Wellness Activity CalendarSee HR for Fitness Center Discounts01 Do you have a High School diploma or GED? YesNo 02 Do you have a valid driver's license? YesNo 03 Do you have at least one (1) year of records management, administrative support, law enforcement support, or closely related clerical experience AND is it listed on this application? YesNo * Required QuestionEmployerCity of Statesville (NC)Address301 S. Center Street Statesville, North Carolina, 28677Phone Website
Worksite address
statesville, NC, 28677, US
Who can apply
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