About this opportunity
Park City lists this Police Records Specialist opportunity in park city, Kansas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Police Records Specialist
City of Park City – Police Department
$3,000 Hiring Bonus | $21.21 – $26.49/hr
The City of Park City Police Department is seeking a detail-oriented Police Records Specialist to support police operations, community policing, and municipal court activities. This position manages records, enters data, transcribes reports, and provides front-office support.
Responsibilities
Enter police reports and process citations in KCJIS
Transcribe audio/video recordings
Maintain and file records and forms
Assist the public and answer calls
Release impounded vehicles and provide court support
Serve as Department Notary Public
Qualifications
High school diploma or GED required; some college preferred
3 years of related experience
Strong computer, organizational, clerical, and communication skills
Experience with software including: KCJIS, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MS Excel, and MS Word
Ability to maintain confidentiality
Benefits
$3,000 hiring bonus
$21.21 – $26.49 per hour
100% City-paid health insurance & HRA
KPERS retirement + 457 plan
Paid vacation, sick leave & 11 holidays
Tuition reimbursement & training opportunities
Position Summary
Under the supervision of the Support Services Commander this is a non-exempt position under FLSA. This employee is responsible for performing a variety of functions to support the community policing efforts of the Police Department, including code enforcement and animal control, and the Municipal Court. Assigned to the Police Department, this position will perform duties to include data entry and retrieval of information, transcription of audio and or video recordings, maintenance of files, records and other clerical duties, answering the phone, providing citizen assistance, serves as a backup to the department TAC. The employee should possess excellent communication, organizational, clerical, computer and public relation skills. This position is not responsible for any supervisory responsibility over other employees.
Essential Functions
Enters police reports into the Kansas Criminal Justice Information System on a daily basis
Data entry for traffic citations and Uniform Criminal Complaints
Answers telephone calls and directs calls to appropriate personnel
Assists the general public at the police department window as needed
Reports arrest logs to Court Clerk daily
Files cases in the records management system
Copies reports for courts, attorneys, outside agencies, general public and Police Detectives
Transcribes audio and or video recordings of interviews for investigations
Tracks and reports crime trends and patterns to operations personnel on a monthly basis
Supplies witness information for pending court matters
Copies and maintains form file for Police Officers’ use
Updates emergency contact list for local businesses
Generates department correspondence
Releases impounded vehicles to Registered Owners
Retrieves cases from record storage facilities
Maintains secured entrance to Records Office
Maintains access to high security areas
Follows department policies and procedures
Follows City of Park City Policy and Procedures
Performs other duties as deemed necessary
Serves as a department Notary Public
Police Specialist – Marginal Functions
Faxes correspondence to law enforcement/social agencies
Opens and distributes mail to appropriate personnel
Orders supplies for the office as needed
Position Requirements
Experience: Three years of similar or related experience is required. The employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.
Education: A high school diploma or GED is required. Some technical training or some college credit in Business Administration, Secretarial Administration or Criminal Justice is preferred.
Technical Skills: The ability and willingness to learn about police and municipal procedures. This employee must be able to efficiently operate computers, printers, telephone systems, photocopiers and other office equipment. Must have a thorough knowledge of mathematics, research and analysis, the ability to type with speed and accuracy at a minimum of 40 words per minute, to concentrate on tasks in the presence of distractions, to interpret data, legal documents, letters, forms and written instructions is required. This employee should possess excellent public relations, organizational, secretarial, oral and written communication skills.
Problem Solving: Problem solving is a factor in this position. This employee encounters problems with citizen concerns and complaints and equipment malfunctions.
Decision Making: Some independent decision making is involved in this position. This employee makes decisions about prioritizing daily assignments, resolving citizen complaints, and performing daily duties in the most efficient manner.
Supervision: This position is supervised by the Support Services Commander and subject to occasional supervision from the Chief of Police. This position does not have supervisory responsibilities over other personnel.
Financial Accountability: This employee is responsible for department equipment and resources but is not required to be bonded.
Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel, and the organization's governing body is expected.
Working Conditions: The position has minimal adverse working conditions, with occasional exposure to evidence (videos or images) that could be disturbing.
Physical Requirements: Physical activity is required to perform daily duties in an office setting.
Software & Applications Used: Kansas Criminal Justice Information System Data Base, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MS Excel, MS Word.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.