Job description
Category: Architecture & Construction
Location:
Job Title: Bookkeeper
Employment type: Part time (20 hoursa week; 4 days a week); transitioning to FULL TIME by June
Rate: 10AUD/hour
This position requires you to use yourorganizational skills to manage your office space and your time, as you willcollaborate with clients and colleagues in a fast-paced environment. You shouldalso have excellent verbal and written communication skills.
Duties and Responsibilities
Payroll of 19 staff (check accommodation or meal allowances, sick leave, holiday leave and check overtime)
Work with app called Deputy
Proficient in XERO
Accounts Payable – paying bills (Possibly via a batch system that is emailed to Craig and he will pay)
Accounts Receivable
Reconciliation
Invoicing – following up on payments from clients and billing
Reports – end of jobs, every month overview
BAS Filing
Set up initial new client files and contracts in Docusign and Pipedrive
Maintain internal databases
Keep employee records (digital), on Deputy and Xero
Maintain a filing system for data on customers and external partners on Pipedrive
Ensure incoming and outgoing email is responded to or actioned within 24hrs
Handle queries from managers, clients and employees
Have a positive approach to office problems or issues with a solution-based approach
Quotes to be drafted and emailed to client within 48 hrs of initial visit for quote
Keep a running chart of client’s outstanding with an end of month report to be run and followed up on.
Reports to be run on jobs completed for P/L
Variations to be sent out within 24hrs and followed up on, once agreed to on Docusign an invoice is to be sent out
Reconciliations of payments and receivables, needs to be reconciled and kept up to date
Ensure monies owed from Clients align with works being done on site so our trades can be booked to do works
Contractors/suppliers to be paid on a Tuesday each week
Staff to be paid on the Thursday of each week
Remind Foreman and apprentices for pictures at the start, during and completion of job for website CRC, these need to be uploaded to Job Gallery via Teams and Pipedrive
Required Skills & Qualifications:
Previous experience in a similar bookkeeping/administrative role.
Strong background in the Australian market is essential, including familiarity with local payroll, GST, BAS, and compliance standards.
Proficient inXERO,Deputy,Pipedrive,Docusign, and Microsoft Office tools.
Excellent time management, communication, and organizational skills.
High attention to detail and the ability to work independently.
Positive attitude and problem-solving mindset.
DetailsOriginally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.