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Job description
Private Equity Contract Executive Assistant Office Manager
Private Equity Contract Executive Assistant Office Manager
Direct message the job poster from Colvin Resources Group
Temp to Perm Executive Assistant for Private Equity Firm in Dallas, Texas
Responsibilities
Successfully represent this Private Equity Founding Managing Director (FMD) and the Senior Investment Team to external stakeholders
Manage all aspects of daily operations for the FMD and principals
Oversee heavy, ever-changing, calendar and books appropriate appointments utilizing creative time management skills to enable the executive to maximize his productivity and use of time
Prepare extensive domestic & international travel itineraries and manage the entire travel process, ensure accuracy of travel itineraries (flight, hotel, transport, etc.)
Provide detailed scheduling and briefing materials for travel, meetings, and speaking engagements
Monitor heavy phone and e-mail volume
Greet and professionally welcome any in-office clients, investors, and portfolio executives on daily basis
Ability to manage needs and concerns of the FMD during non-traditional business hours
Complete accurate expense reports as well as processing invoices for payments for multiple employees
Ensure the smooth running of an office on a day-today basis by liaising with staff, suppliers, and clients
Planning and coordinating company events and annual meetings
Assist other Private Equity members (approximately 9 – 10 other individuals) on an as needed basis
Office management duties such as ordering supplies, keeping the office clean, facilitation of anything with building management, etc.
Requirements
Candidate must have excellent written and verbal communication skills, polished and professional presentation, and social skills
5+ years of Executive Assistant or similar experience
Superior writing and report presentation skills
Exceptional clerical skills and proficiency with Microsoft Office applications
Positive attitude and the ability to be proactive and anticipate needs
Exceptional organizational and efficient administrative skills
Proven proficiency with technology including computers, iPhones, iPads, and general current technology
Able to handle highly sensitive and confidential materials
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Contract
Job function
Job function
Administrative
Industries
Venture Capital and Private Equity Principals
Referrals increase your chances of interviewing at Colvin Resources Group by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
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Worksite address
dallas, TX, 75215, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.