About this opportunity
Oxford Financial Group, Ltd. lists this Private Family - Chief of Staff opportunity in indianapolis, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Join to apply for the Private Family - Chief of Staff role at Oxford Financial Group, Ltd.
Talent Specialist at Oxford Financial Group, Ltd.
Oxford Financial Group is hiring a Chief of Staff to support a private client. The Chief of Staff will be an associate of Oxford, however, the specific responsibilities and ongoing assignment for this position will be determined at the discretion of the client. Family is located in Indianapolis, IN.
POSITION SUMMARY
The Chief of Staff is responsible for overseeing all aspects of household operations and administration for a private family. The Chief of Staff ensures seamless functioning across a range of responsibilities, including staff management, vendor coordination, property upkeep and overall household efficiency. Success in this position requires operational excellence, high discretion and executive-level coordination across household staff, vendors, and family business interests. Flexibility is essential; work may include evenings, weekends, holidays and overtime as needed.
DUTIES & RESPONSIBILITIES
Leadership & Oversight
Oversee day-to-day household operations, ensuring a clean, organized and welcoming environment
Coordination and oversight of the logistics regarding family members activities (travel, extracurriculars and social events)
Identify, evaluate and secure premium vacation destinations tailored to the family's preferences and requirements.
Oversee comprehensive rental setup, ensuring all details align with the family's standards prior to their arrival
Manage household staff, including hiring, scheduling, training, and performance oversight
Coordinate and supervise vendors (housekeepers, maintenance, landscapers, caterers, etc.)
Develop and implement household systems, schedules, and protocols for efficiency
Oversee property maintenance schedules and improvement projects
Manage household inventories (supplies, pantry, linens), ensuring timely replenishment
Plan and execute events, gatherings, or special projects as requested
Responsible for out-of-state property regarding maintenance and upkeep maintained at the family's standards. On-site inspections, as needed. Out of state property has an onsite property manager
Create and implement standard operating procedures and household manuals
Maintain discretion and confidentiality at all times
Administration & Reporting
Establish efficient communication and reporting protocols with client
QUALIFICATIONS
Proven experience managing a private household or estate: family office, hospitality, or private estate management preferred
Exceptional leadership, problem-solving and interpersonal skills
Proven ability to manage teams and complex schedules
Proficiency in household management systems and software
Impeccable discretion and professional integrity
Full-time, in-person position; flexibility is essential; work may include evenings, weekends, holidays and overtime as needed
Ability to adapt to changing priorities and anticipate needs proactively
Ability to travel and have current passport
Seniority level
Associate
Employment type
Full-time
Job function
Project Management, Customer Service, and Administrative
Industries
Individual and Family Services
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Worksite address
indianapolis, IN, 46262, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.