Job description
SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.
Join us and create a higher standard for a better world.
The Product Support Associate provides effective coordination, planning, research, marketing, procurement, communications, and administrative support to assigned committees/groups/department/program.ESSENTIAL FUNCTIONS
Assists in the daily execution of an assigned section or special interest group. Provides staff support to program, section and/or special interest group. Requires a broad range of administrative, editorial and/or basic research skills.
Monitors and procures office supplies to ensure sufficient levels and stays within budgeted expense limits. Coordinates arrangements for Video conferences between staff and internal/external customers. Composes, types, and distributes meeting notes, routine correspondence, and reports. Serves as the liaison to external printing providers as requested.
Serves as the primary point of contact for program related questions and activities for both internal and external customers. Monitoring of general program mailbox. Forwarding/distribution of phone calls and emails to the appropriate staff and communicating with other SAE ITC Programs, departments, and with external contacts as necessary.
Maintains P-card account and/or processing invoices for office supplies or other purchases. Review invoices for accuracy and initiate purchase requisitions. Stay within budgeted expense limits for office supplies or other purchases. Working knowledge of and ability to accurately enter data into customer and financial management databases.
Prepares form letters, simple memos, emails, labels, routine correspondence, etc. Types, copies and /or distributes reports, proposals, presentations, etc. through multiple channels, mail, website, social media, etc. Proofreads for spelling & grammar. Enters information into spreadsheets and databases. Runs standard reports as assigned. Apply domain knowledge of software and IT systems as applicable for program administration and support.
MINIMUM REQUIREMENTS
Associate’s degree in business or related field
2+ years of office administration, secretarial, or equivalent.
Very strong communication, interpersonal, and organizational skills
Ability to function with little supervision
Ability to continually prioritize workload issues when customer needs/requests are diverse and demanding
Maintaining confidential and legal information
Ability to coordinate multiple projects (multi-task) simultaneously during peak workload periods and when necessary
Experience entering and maintaining information in databases, software and IT systems for program administration and support
PREFERRED QUALIFICATIONS
Accounting, bookkeeping, business, standards/best practices, and document editing background
Ability to apply domain knowledge of software and IT systems as applicable for program administration and support
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Standard business hours with flexibility for global meetings
Remote office with reliable, secure internet connection and proper ergonomic setup
Frequent virtual meetings; occasional travel (up to 20%) for technical conferences or committee sessions
Must maintain a confidential and secure workspace and comply with company data security policies
ABOUT THE ORGANIZATION
SAE Industry Technologies Consortia® (SAE ITC) enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.
The Performance Review Institute® (PRI) is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.
SAE International® (SAEI) is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.
Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.
EEO CLAUSE
Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.