About this opportunity
Heartland Community College lists this Program Assistant, Health Sciences opportunity in normal, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Program AssistantWe seek a full-time Program Assistant to assist in the day-to-day operations of the Health Sciences division, with an emphasis on supporting staff and faculty. General responsibilities include but are not limited to:Provide general administrative support to Division personnel.Provide telephone and in-person reception, provide general information, and referring as appropriate.Serve as the first point of contact for students with program-related information, answering questions regarding course offerings and scheduling.Coordinate processes for tracking faculty leave and substitute teaching coverage as well as student course evaluationsMaintain and order office supplies for the Division. Prepare purchase requisitions for supplies, equipment, professional development, and other services as necessary, using PeopleSoft Financials and other college systems.Process invoices and reconcile monthly Division purchasing card statements. Assist the Dean with budget planning and management processes.Collaborate with student organizations, facility scheduling, and external vendors to plan and facilitate internal and outreach opportunities that complement academic programs.Generate various reports and lists for the Division, including class rosters, schedules, budget reports, etc.Maintain efficient electronic and physical filing systems to handle and protect confidential personal data according to externally mandated rules and regulations and institutional practices.RequirementsAssociate degree or appropriate experience/educationKeyboarding competencyProficiency with Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint/Microsoft TeamsExcellent written, verbal, and interpersonal communication skillsAbility to work inclusively within a diverse campus community with students, staff, and the publicStrong organizational, time management, and multitasking skills; attention to detail; proofreading skills; and ability to problem-solve, work independently, and function professionally under pressureDesired QualificationsWork experience in a professional office or academic environmentStrong customer service backgroundExperience maintaining webpagesExperience with PeopleSoft applicationsAbility to take initiativeApplications received by October 12, 2026, will receive priority consideration, with review of applications continuing as needed. THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. #HCC1BenefitsEMPLOYEE LEAVE Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period Volunteer Leave: 1 day (8 hours) per year with no annual carry-over; 8 hours granted on start date, then annually granted on January 1 Special Leave: Available by approval for bereavement, emergencies, and legal requirements Parental Leave: 4 weeks (160 hours) for qualifying events, once per 12-month rolling period Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year's Day generally resulting in additional paid days. The College is closed on Election Day (Presidential Election years only)EMPLOYEE INSURANCE COVERAGES Eligibility begins the first day of the month following or coinciding with the date of employment. Medical Insurance: HSA & Copay Plan Options – Blue Cross Blue Shield Blue Choice Network HSA Plans:$4,000 Tier 1 Deductible: Employee coverage paid 100%; dependent coverage paid 50%$5,000 Tier 2 Deductible: Employee coverage paid 100%; dependent coverage paid 50%$7,000 Out-of-Network Deductible: Employee coverage paid 100%; dependent coverage paid 50%Copay Plans:$3,000 Tier 1 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%$4,000 Tier 2 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%$5,000 Out-of-Network Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%Dental Insurance: Delta Dental Employee coverage paid 100%; dependent coverage paid 45% Vision Insurance: VSP Employee coverage paid 100%; dependent coverage paid 45% Life Insurance: Sun Life Term life insurance equal to twice the annual base salary Optional Insurances: Sun Life Accident; Critical Illness; Hospital Indemnity; Long-term Disability; Voluntary Life RETIREMENT BENEFITSRetirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction Retirement Health Insurance Plan: College Insurance Program (CIP) - Health insurance for SURS retirees with 1% pre-tax payroll deduction Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) - Automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules OTHER BENEFITSFlexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules Health Savings Account: Tax-advantaged account available to HSA participants only to pay for qualified healthcare expenses. The College provides monthly contributions for eligible employees: $50 for single coverage, $100 for employee +spouse coverage, $100 for employee +child(ren) coverage, $200 for family coverage Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year Employee Assistance Program (EAP): Counseling and referral service for employee and dependents Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington-Normal Public Transit System (Connect Transit) Sick Leave BankLong-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position Flexible Summer Work Schedule: With approval Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1st and concluding on August 1st; full-time employees will work a 36-hour work week while receiving pay for 40 hours Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.
Worksite address
normal, IL, 61761, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.