About this opportunity
d'Escoto lists this Project Accountant opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Description
nJob Description
nPreparation, review, and administration of all invoicing documents relating to the company’s projects. This position will provide detailed support throughout the full life cycle of the project, and includes initiating and tracking job setup, document retention, invoicing, cost control and reporting, and project closeout.
nKEY AREAS OF RESPONSIBILITY
nnReview and prepare invoices, ensuring accuracy and completeness of billing data.
nMonitor and follow up on outstanding invoices, ensuring timely payment from clients.
nRespond to client inquiries regarding billing and payment.
nResolve billing issues, such as discrepancies or disputes, by communicating with clients and other stakeholders.
nMaintain accurate and complete billing records and reports.
nCollaborate with other departments to ensure accurate and timely reporting and analysis.
nEnsure compliance with accounting and financial regulations and policies.
nProvide excellent customer service to clients and other stakeholders.
nProvide excellent customer service skills to clarify billing disputes or payment processes
nOrganize and manage invoicing folders for monthly invoicing
nTimely and accurate preparation and submittal of monthly invoices and supporting documentation, including timecard information from Payroll system for assigned corporate contracts
nEnter all invoices into QuickBooks including Subconsultant invoices
nMaintain all monthly invoicing logs
nEnter and maintain all project and contract information in Maginox (project tracking software), including invoice adjustments, change orders, amendments and contract and project status
nMaintain all staff rates, overhead rates, and import timecards into Maginox for accurate reporting
nEnsure compliance with contract billing requirements
nCreate and edit reports in Excel spreadsheet format as required
nEnter Employee Expense Reports into QuickBooks from Expense Reimbursement Software
nGenerate forecasting for existing contracts to determine remaining fees for Operations
nEstablish communication with Prime and Subconsultant accounts payable and receivables groups, proactively understanding workflow to receive monthly payment; send monthly reminders for invoice due dates as needed
nEmploy problem-solving skills and analysis, and report problems to the Controller, as necessary
nAttend all Operations and Contract Administration meetings
nAdherence to all contract terms and ensure Operations is aware of any issues
nAssist the Vice President, Operations and Controller and provide administrative support on a as needed basis
n nSKILLS, KNOWLEDGE, EDUCATION AND EXPERIENCE
nnBachelor’s Degree or some college courses in accounting or business preferred
nIntermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software
nMust be highly proficient in Excel
n2 - 4 years of billing and receivables, with at least 2 - 3 years in A/E/C environment, a plus
nKnowledge of Quick Books or other accounting platform, a plus
nStrong attention to detail, effective communication, and strong time management skills
nA basic knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process
nAbility to work well with others under deadline situations and respond to changes in priorities
nMust be a team player
nGood written and verbal communication skills and strong organizational skills
nAbility to work independently and as part of a team, take initiative, set priorities and see projects through to completion
nKnowledge of the project structure in a client/consultant business environment, a plus
nAbility to manage multiple priorities and meet deadlines
nPossess analytical skills to complete data entry
nAbility to safely handle confidential information such as banking accounts or Social Security numbers (SSNs) and customer data
nBasic math and accounting skills to document financial records
nStrong understanding of accounting and financial principles and practices
n nCOMPENSATION & BENEFITS
nn**** Competitive base pay ($65,000 to $80,000 per year) The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure, as applicable.
nMedical, dental, and vision coverage plan options
nCompany paid life insurance and short-term/long-term disability
n401k plan with and employer safe harbor match
nPaid time off
nPaid company holidays
nProfessional development assistance, licensure, and professional membership reimbursement
nPre-tax commuter benefit
nVoluntary life and accident insurance
nVoluntary Critical Illness, Accident and Hospital Indemnity insurance
nPet Insurance
nIdentity Theft Protection
n
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.