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Job description
Description
The Project Accountant I is responsible for supporting the financial administration of construction projects through accurate billing, accounts payable processing, accounts receivable follow-up, and project accounting support. This role partners closely with Project Managers, Operations teams, subcontractors, and clients to ensure financial transactions are processed accurately, deadlines are met, and project documentation is maintained in accordance with company standards.
The successful candidate demonstrates strong attention to detail, excellent organizational skills, accountability, adaptability, and a commitment to supporting both project and company objectives. Success in this role requires a willingness to learn, embrace new responsibilities, and adapt as business needs evolve. Employees are expected to contribute where needed and support the broader success of the project team and organization.
Position Responsibilities
Project Billing & Accounts Receivable
Ability to administer projects with different billing requirements
Ensures billings comply with contractual terms approved by Project Accounting Management
Prepare and process monthly progress billings, including G702/G703 and supporting documentation
Submit project billings accurately and within required deadlines
Monitor outstanding receivables and communicate with clients regarding payment status to support timely collections
Maintain organized and accurate electronic billing records for assigned projects
Accounts Payable & Vendor Management Accounts Payable coding, distribution, and data entry of all project-related invoices
Review vendor statements and investigate discrepancies to ensure complete and accurate accounts payable records
Demonstrates basic understanding of the Accounting System
Request, review, and maintain lien waivers and related subcontractor documentation
Assist with weekly check processing and payment distribution
Ensure subcontractor payments are released only after required documentation has been received and verified
Project & Financial Support Support year-end audit requests, which may include research and reconcilement
Collaborate effectively with project teams and internal departments to resolve accounting-related issues
Provide additional accounting and administrative support as assigned
Develop and maintain a working knowledge of the company's accounting and project management systems
Teamwork & Adaptability Demonstrate flexibility in responding to changing priorities, project demands, and business needs
Maintain a positive, solution-oriented approach while supporting assignments that may extend beyond routine responsibilities
Contribute to a collaborative team environment and willingly assist colleagues to support project success and departmental goals
Take ownership of responsibilities and proactively identify opportunities to improve processes and efficiencies
Perform other duties as assigned
Requirements Associate degree, coursework, or equivalent experience in Accounting, Finance, Business Administration, or a related field preferred
Intermediate computer literacy, including experience in Microsoft Word and Excel. Knowledge of Vista Software is a plus but not required. Experience with Adobe creative suite.
Strong attention to detail and commitment to accuracy
Excellent organizational, time management, and prioritization skills
Ability to manage multiple assignments and meet established deadlines.
Strong verbal and written communication skills
Ability to work independently while collaborating effectively within a team environment
Ability to adapt to changing priorities and business needs while maintaining a high level of professionalism
Demonstrated initiative, accountability, and problem-solving skills
Strong customer service mindset when working with internal and external clients
Physical Requirements
The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation. Prolonged periods sitting at desk and working on a computer
Occasionally move materials weighing up to 15 pounds
Ability to occasionally stand, walk, reach, bend, and stoop
Manual dexterity to operate standard office equipment such as computers, printers, copiers, and phones
Clear vision for reading documents and computer screens
Ability to communicate effectively in person, over the phone, and via email
Worksite address
milwaukee, WI, 53244, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.