Job description
Category: Construction
Location:
JOB TITLE: Project Administrator- Construction
TYPE: 30 hours a week
RATE: $8AUD/hour
We are seeking aProject Coordinator/Administrator who will act as the central hub for projectadministration, facilitating communication, tracking schedules, managingdocumentation, and ensuring resources are available to meet project deadlinesand budgets.
This is not atask-following role — we need someone who takes full ownership, drivesefficiencies, and improves processes through automation and smart systemutilisation.
Key Responsibilities:
●Documentation& Organization:Maintaining project plans, schedules, budgets, and technical documents(reports, contracts, invoices)
●DataManagement & Reporting– Maintain clean, accurate data and create dashboards for decision-making bymanagement.
●GeneralProject Admin– Support teams with documentation, scheduling, and compliance.
●Otheradmin tasks- arrange team meetings, issue agendas & minutes, set up team functions,etc. as directed by management.
●Emailmanagement:Take over the shared inbox currently mismanaged by an in-office admin; uploadclient-submitted plans intoZoho CRMas leads.
●Quotingsupport:Read building plans, enter data into an existing spreadsheet (auto-calculatesprice), then type itemized quote intoXero(kitchen, bathroom, laundry,bedrooms).
●BDMsupport:Assist with contracts so the BDM can focus on client relationships; VA handlesback-end only.
●Cashflow visibility:VA to support reporting via Zoho and Xero — invoicing side only; Leanne managesall bookkeeping.
●Clientonboarding:Upload new client contact information into Zoho; no timesheets or payrollinvolvement.
Skills and ExperienceRequired:
●Proven projectcoordination, administration, or a related role experience in the building andconstruction industry.
●Familiaritywith Google workspace
●Minimum2-3 years in project administration.
●Excellentcommunication skills.
●Strongorganisational skills, attention to detail, and proactive problem-solving.
●Confidentcommunicator with the ability to train and support staff in digital systems.
●Experience in XERO (invoicing andquotation) is a MUST
●AU experience is a MUST
DetailsOriginally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.