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Project Coordinator
#26-564
New York, New York, United States
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Job Description
Empower your Future at the Nation's Largest Independent Electrical Distributor!
At U.S. Electrical Services, Inc. (USESI), we combine over 100 years of expertise, $150M+ in inventory, and the power of 2,000+ dedicated employees across 150 locations to deliver excellence every day. As a family of 14 regional businesses, we thrive on innovation and teamwork, empowering our people to shape the future of the electrical industry.
Monarch Electric is seeking a detail-oriented Project Coordinator to work closely with the Project Manager in monitoring data-center switchgear projects from project award through equipment delivery, commissioning, and final turnover to the owner. We are also looking for an individual to help with the core business and infrastructure projects in both NY and NJ.
The Project Coordinator's primary responsibility will be to keep projects on schedule by closely tracking submittals, approvals, returned comments, vendor deliverables, equipment-production milestones, and project documentation. This individual will help ensure that all items requiring action by Monarch Electric are addressed promptly so that project delays do not occur because of outstanding responses or documentation from Monarch Electric.
The successful candidate will be highly organized, proactive, and capable of maintaining consistent follow-up across multiple projects and deadlines.
Key Responsibilities:
Assist the Project Manager in monitoring data-center switchgear projects from award through commissioning and final turnover
Maintain and regularly update project schedules, procurement logs, submittal logs, and action-item lists
Track switchgear submittals from initial submission through review, return, revision, resubmission, and final approval
Promptly route returned submittals, review comments, and requested revisions to the appropriate parties
Monitor outstanding submittal responses and follow up to ensure required actions are completed without delay
Confirm that Monarch Electric's responses, resubmissions, and supporting documentation are provided within the required timeframes
Track equipment-release dates, production milestones, testing dates, shipping dates, and required vendor deliverables
Follow up regularly with vendors to obtain current schedule and production-status updates
Compare vendor timelines against the project schedule and immediately communicate potential delays to the Project Manager
Maintain clear records of communications, commitments, deadlines, and completed actions
Coordinate project meetings, prepare agendas, record meeting notes, and distribute follow-up items
Monitor requests for information, change documentation, equipment records, and other project correspondence
Assist with coordinating factory testing, delivery, startup, commissioning, and closeout activities
Track operation and maintenance manuals, testing reports, warranty documents, and other turnover requirements
Support the Project Manager in keeping internal teams, vendors, customers, and field personnel informed of project status
Maintain Monarch Electric's standards for safety, quality, responsiveness, and customer service
Skills & Qualifications:
Previous experience in project coordination, electrical construction, switchgear procurement, or a related field preferred
Familiarity with electrical switchgear, power-distribution equipment, or data-center construction is preferred
Experience managing submittals, schedules, procurement logs, or construction documentation
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to manage multiple projects, deadlines, and outstanding action items
Strong attention to detail and consistent follow-through
Ability to recognize scheduling risks and escalate them promptly
Proficiency with AI tools such as Chat-GPT preferred
Experience with construction-management or project-tracking software is preferred
High school diploma or equivalent required; relevant college education or industry training is preferred
What Success Looks Like:
Submittals and returned comments are tracked and addressed promptly
Monarch Electric's required responses are completed within established deadlines
Project schedules, logs, and documentation remain accurate and current
Vendor production and delivery milestones are consistently monitored
Potential scheduling risks are identified and communicated early
No project delays result from outstanding actions within Monarch Electric's control
Switchgear is delivered, commissioned, documented, and turned over successfully
Benefits:
At USESI, we believe that our benefits should make a difference--to you, your job, and the life you lead outside of work. We are dedicated to supporting our most valuable asset, our employees!
Full-time employees are eligible for the following comprehensive benefit plan:
Medical, Dental, Vision, Rx coverage
Paid Parental Leave
TeleMedicine
Matching 401(k)
Company-paid Life Insurance + (AD&D)
Supplemental Life Insurance
Short and Long Term Disability
Flexible Spending Accounts
Employee Assistance Program (EAP)
Choice of Voluntary Benefits including identity theft
It is the policy of USESI and its affiliates to consider applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, or any other legally protected status.
Location(s)
241 West 30th st
2nd Floor, New York, New York 10001, United States
Pay Range
$ per hour
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.